DebConf15/Germany/Minutes/2015-04-13

Minutes: http://meetbot.debian.net/debconf15-germany/2015/debconf15-germany.2015-04-13-18.59.html

TODO list

https://wiki.debconf.org/wiki/DebConf15/TODOs

Agenda

Time	Item	Presenter	Priority	Background info	Goal for meeting
	Visa invitation letters	n0rman	high	n0rman needs someone to sign letters and that person should be a local. RichiH and Ganneff can either sign themselves (individually), or delegate to someone to do it.	Make a final decision as visa letters need to go out
	Conference dinner	loni, madduck	high	Awaiting an offer. Main changes as of late: choice out of four needs to be made relatively early in the DC15 week and coded on badges etc. non-alcoholic drinks for free for 2½ hours we buy a fixed amount of kegs and wine bottles and serve until they are empty up-front-payment required, doable via SPI	How to do badges?
	Job fair, showcase booths	DLange	high	Status: Floor plan for job fair available, venue is working on sponsor booth area (entry foyer); List of tables and chairs available, those need alloc. to the rooms / exhibition spaces
	Sponsor fulfillment	?	high	More and more sponsors want to know details. At the moment, most are told to expect us to reach out to the "in May". This needs to be prepared and managed.	Find a responsible person to drive this
	Open weekend plan / webpage	santiago / maxy	medium	https://wiki.debconf.org/action/history/DebConf15/Germany/OpenWeekendIdeas	Create a webpage for the public ASAP
	Getting there webpage	_rene_	medium	A draft is around, but unsure where	Create a webpage for the public
	Day trip	?	medium	https://wiki.debconf.org/wiki/DebConf15/Germany/DayTripIdeas We should make a decision soon as we are organising busses for the conf dinner and could really benefit from a package deal.	Find a responsible person to drive this
	T-shirts	DLange (with nattie)	medium	We need about 500 shirts printed by August; add logo etc. deadline probably May 31st.	Status update: nattie and DLange have inq'd with suppliers; asked Valessio for design, he'll have a go at it. Budget: 10€/shirt, incl. 3 different colours.
	Conf bags	?	medium	We need about 400 conference bags. Budget: 5€/bag	Find a responsible person to drive this
	Child care	?	medium	https://wiki.debconf.org/wiki/DebConf15/Germany/ChildCare	Find a responsible person to drive this
	Press work	RichiH	medium	Press release is still pending, but at the moment we have 350 registrations, and it's questionable how much publicity we want to generate since we don't know yet where to cap and what to do if we get too many	Postpone this to dc-team meeting
	Arrivals, local transport	?	low	The idea has been floated to provide attendees with an individualised PDF containing details about their payment and arrival instructions. Could possibly double as a local transport ticket.	Find a responsible person to drive this
	Bistro selection	?	low	Youth hostel is willing to offer regional and independent foods/drinks	Find a responsible person to drive this
	Open topics	madduck	low	https://wiki.debconf.org/wiki/DebConf15/TODOs	Figure out items for the next meeting