Checklist to be filled by any prospective local teams that would like to host Debconf
(the fontsize indicates the different priorites high, medium and low.)
 Local team
- Please name the main local team and describe their commitement (i.e. connection, work they have done before, how long...) in organizing events and working in Free Software projects. Are they perhaps even known inside Debian?
César Gómez Martín <firstname.lastname@example.org>
Anto Recio <email@example.com>
- Of these people, which have been present at a previous Debconfs and who have participated as organizers and/or volunteers (the line might be quite blurry at times) of a previous Debconf?
Present at some previous DebConfs and organised Extremadura work meetings.
 Choice of city / town / whatever
* Are you suggesting a city, a town, a village, a spa in the middle of nowhere?
We suggest the city of Cáceres which is the capital of the Cáceres province and World Heritage Centre by the Unesco. Old Town of Cáceres
For centuries it has been one of the main Cultural Centres of Spain and is also a candidate to become the "European Capital of Culture" in 2016.
** How many people live there?
We currently are 91606 inhabitants
** How easy/convenient is the proposed place to get all strange and regular kinds of hardware?
*** Electronic/electricity shops
There are plenty of them. Google Maps
*** Computer stores (A "media markt" like store for consumers doesn't count)
There are a lot of computer stores too. Google Maps
*** Supermarkets, etc.
There are lots of nearby local markets Google Maps, supermarkets like Tambo (8), Lidl (2), Plus (2), Eroki Center (2), Mercadona (2), Maxidía (2), Aldi, Supercor, etc., and also shopping malls like Carrefour or Eroski.
** How easy is it for handicapped people to get around there?
Cáceres is an old but modern city and all the public streets and buildings are prepared to deal with people with all kinds of handicaps.
* Which is the nearest airport?
Talavera la Real Airport (100 km away from Cáceres, connected via highway)
The nearest useful airports are Madrid and Lisbon (each about 300 km from Cáceres) and Seville (about 250 km from Cáceres).
** Are there any cheap airlines flying near the chosen city?
The main low-cost airlines fly to the airports of Lisbon, Madrid and Seville. Cáceres is well connected by motorways, train and buses and is reachable within 3 hours.
** How long does the trip from the airport to the venue take?
From Lisbon, Madrid and Seville, less than three hours.
* How friendly is your country towards foreigners?
Spain is the 2nd. country in the world in the tourism earnings league (OIT qualification) after the US and before France, and Italy, being one of the favorite destinations of the Europeans seeking sun, nature, cultural heritage and of course, party and friendly people, one of the Spanish flags. Most of the people are very friendly, specially shop assistants and landlords. Cáceres is also a very tourist city and the people is very nice towards foreigners.
** Visas: Which/how many countries' citizens require getting a visa? How hard (bureaucratic, probable) is it to get it?
Visas are needed by citizens of some countries: list
We can send invitations signed by an Extremaduran Minister and that is usually enough to get the visa.
We plan to send invitation/visa sponsorship letters as possible.
*** Are there any import regulations, which might affect DebConf? (e.g. a limit to number of notebooks / DVDs / other media you can bring in; hard regulations for money transfers; etc.)
No, normally there is no problem.
** Language: Do most people talk English? How hard is it for a foreigner to find their way around?
Cáceres is a city that lives from university and tourism. Due to this fact it is not difficult to be understood in English in almost every situation. In Spain most of the mid-age and young people of the cities are also able to speak and understand English.
 Conference Facilities
- How much does it cost to rent these facilities?
It will be free of charge
Main venue: €13200, sponsored by the Junta
Main accommodation (140 people): €xxxxx, sponsored by the Junta?
Second accommodation (70 people): €xxxxx
- How far away are the locations from each other? (auditoriums, hacklabs, restaurant, sleeping quarters, info
There are a lot of sleeping quarters less than 200m away from the venue.
Main venue to main accommodation: 5350 metres
- What kind of places are available suitable for hacklabs, workshops, BoFs and talks?
The main accommodation has some hacklab space for the evenings/night time.
- How many people fit in each of them?
- How flexible can that be handled?
- ~-Can smaller auditoriums be merged into a bigger one?-~
- Are tables/chairs fixed, or can we arrange them to fit more people/give more room to the people that we need?
- Is the venue ready for handicapped people? Note: Keep in mind that it's not only motion-handicapped - Is the area safe for people with any kind of handicap? (There are sight and hearing-impaired people, too.) Bonus: What people is it not good for?
The main venue building is only two years old, so should be ready.
- Access to all areas with ramps and/or elevators? (Note: carrying somebody over some steps is not usually an acceptable option.)
- Are there people with experience handling handicapped people, who checked that?
- Are blueprints with exact distances available to us (to be kept confidential on request)?
- What kind of audio equipment is already present at the auditoriums?
- Wireless or stationary mics?
- clip-on kind of mics or cary in your hand mics?
- How many of them?
- Will the hacklabs be allowed to stay open 24x7? What time schedule do they offer?
Not 24x7, but schedule UNKNOWN
- What kind of security will be there?
UNKNOWN, but the venue is far from anywhere else so probably safe from thieves.
- Are there any limitations regarding the consumptions of food / alcohol? Where do what limitations apply?
UNKNOWN -- the main venue is a research centre, they probably don't want people drinking alcohol or making a mess with food.
- How far is it to the nearest convenience stores / all-night restaurants?
It's about 4500 metres to the town centre. UNKNOWN: There may be a shop/restaurant on the university campus, which is closer.
- Please provide pictures of the venue/accommodation.
- How much are the meals per person per day?
Meal is going to be offered by the Goverment of Extremadura.
€xx per person per day
Meals are to be served in the main accommodation building. UNKNOWN: is this still true?
- Is the eating place near the talks place / the hacklabs?
No, there will be a bus between the main venue and accommodation building.
- What kind of food would be served?
- In what fashion? (service to the table, limited buffet, open buffet, etc.)
- Would food for vegetarians / vegan / lactose-alergic / religious (of any denomination) people be available?
- How much meals do we need to order to get those kind of "special" meals?
- Will it cost extra to get those special meals?
- In a two week period, how many more or less equal meals can we expect?
 Network connectivity
- Is the area already wired with regular network infrastructure? (much preferrably: 100Mbps or 1Gbps switched)
Yes, the main venue has a network.
UNKNOWN: Can we use their network? What is it? Do they have wireless? Are we allowed to lay our own cables?
UNKNOWN: Is there any existing networking in the accommodation building for the evening/night time hacklab?
- How much does it cost and how difficult is it to get a big internet connection? (10/20 Mbits at least)
UNKNOWN, but Telefonica have promised sponsorship.
- How much work does it imply to cover the area with wireless links?
- If we use someone else's infrastructure, how easy / flexible can that be handled, regarding routing / firewall / ip-range / public access / other stuff?
- Do we have restrictions on allowed ports?
- Are we traffic-shaped? Or can we set a traffic shaper if we need so?
- Would it be possible to set up the network before Debcamp? (a day or two, earlier would be nicer, in order to handle problems gracefully. Additional weeks for wireless.)
 Special rooms
Both for server and video rooms:
- General conditions for the rooms
- Have they/do they need air conditioning?
- What electrical load can they handle?
- How much does it cost per person per night?
The hall of residence will be less than 10 euros or maybe sponsored by the Regional Goverment. The hostals are from 15 to 25 euros.
- Is the place where people are going to sleep near the conference facilities?
Yes, there are a lot of hall of residence, hostels and hotel less than 300 meters away from the venue.
Yes, the main accommodation is 10 metres from the main venue.
No, we plan to provide a bus.
UNKNOWN: What times will the bus run? How often?
- Is it able to handle a varying number from 200 to 500 people?
Accommodation is currently booked for 140 people in one residence, and 70 people in another.
UNKNOWN: What will we do for other people? Currently about 328 have requested accommodation.
- Is it able to handle non-native speaking people? (i.e. do the people at the sleeping facilities speak English?)
- Will there be a need of a "Debconf" info-desk, or would the local (hotel or such) people be able to handle that themselves? (See InfoDesk for details on duties)
- Will it be possible for couples to stay in their own rooms?
- How many room keys would be available?
- Are there other hotels around?
Yes, in the city centre.
- Are there rooms ready for handicapped people? How many?
 Fun and Free time
* What activities can be done during the free time?
There is a sports city 50 metes away from the venue where you can go to the swimming pool, play football, tennis, rugby, pelota vasca, basketball, volleyball, beach volley, and almosy any sport you can imagine. There are also a lot of museums, monuments, palaces and stately homes, cuisine and restaurants. And inside the province there are a lot of natural parks and a very enjoyable rural tourism.
* What would be a possible Day Trip?
We can visit the Old Town of Cáceres which is a World Heritage Centre, or we can also go to Mérida and visit the Archeological Ensemble of Mérida (65km away from Cáceres and connected via highway).
** Is the proposed location ready to receive people with disabilities?
Yes, they are.
* How expensive would that be?
It will be paid be the Regional Goverment.
 Local Sponsors
- Do you have a list of prospective sponsors that might be interested in the conference? Money, hardware, connectivity, etc.
When (and why) would be the best time to host DebConf at your location?