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People mentioned:

  • aschwin: Aschwin van der Woude
  • ateras: Arto Teräs
  • fabbe: Fabian Fagerholm
  • gwolf: Gunnar Wolf
  • jbailey: Jeff Bailey
  • killer: Kalle Kivimaa
  • liiwi: Jaakko Niemi
  • liw: Lars Wirzenius
  • luciano: Luciano Bello
  • mooch: Jesus Climent
  • nchip: Riku Voipio
  • part: Teemu Hukkanen
  • stockholm: Andreas Schuldei
  • tao: David Weinehall
  • teroajk: Tero Kuusela

IRC log is at

Meeting started at 20:00 UTC.

  1. Dates and times and location of the event.
    • mooch: Friday, July 1 through Monday, July 18
    • Surrounding weekends for arrivals and departures, first week for hacking, middle weekend for social stuff, second week for talks. First week would be inofficial hacking, second week official debcamp + debconf. Infrastructure will have to work fully for the entire time, however.
    • Official start on Sunday (July 10), with formal dinner.
    • Debconf3: Friday through Thursday for hacking, Friday through Sunday for talks; too little time for talks
    • Debconf4: more relaxed talk schedule, but still filled with bofs, and this made it difficult to attend to everything
    • Building and conference rooms reserved for July 1 through 18. Bed rentals are included in the price.
  2. Finnish Debian developers or users with debconf experience, how much time and effort are they willing to put into this?
    • mooch: employer pays to spend some time in organizing things
    • nchip: a few hours per week beforehand, and most of debconf
    • liw: 2-4 hours per week beforehand, don't yet know what during debconf
    • killer: some time beforehand, don't yet know what during debconf
    • tao: may be sponsored by employer to volunteer
    • aschwin
    • fabbe
    • part
    • teroajk
    • liiwi
    • stockholm (not in Finland, though)
    • A core team of 2-3 people who keep track of all things and delegate as much stuff to volunteers on small jobs should work well; these people need to be local
  3. Things to do (from DebConf5Todo)
  4. Sponsorships
    • stockholm: Nokia 10 000 euros, HP 30 000 euros
    • many companies are still to be approach or haven't responded yet
    • stockholm is in charge of this
    • Linux-Aktivaattori will act as the legal and financial umbrella
  5. Misc
    • website is in the hands of michelle and wolf
  6. Talks
    • jbailey will be in charge of arranging things
    • luciano is willing to translate to Spanish
    • CFP deadline: Nov 1
    • recording talks on video is a problem and a big job; Martin Langhoff was interested in the issue (mooch)
    • possibly parallel tracks, with the help of ConfMS
  7. Travel costs and general sponsorships of people
    • stockholm's proposal: a general call for "who needs sponsorship for travel or whatever" and then apply some common sense to the decisions; this needs to be done early enough so that cheap flights can be booked
    • mainly to speakers and people who have done good things for Debian (including translators and such)
  8. Press
    • jbailey, Linux-Aktivaattori (aschwin, fabbe), ateras will do press releases
    • ateras: will try to get MikroPC to do a story
    • stockholm: one PR when we have the preliminary list of talks ready, one when we open registration (about the same time), one afterwards
  9. Conference management system
    • gwolf has one (in the making), called comas
    • should be done by December
    • should be usable for CFP already in November

Meeting ended 21:30 UTC.

Action points

  • mooch, aschwin: DebConf5 web site needs to document public transportation options and costs. Also, a description of the Otaniemi area and the buildings and conference rooms.
  • liw: ask Jukka Rajala if he still wants to help and to talk to michelle and wolf and damog if so.
  • Someone (liw?) talk to Fluendo about video streaming talks
  • stockholm: draft "call for travel sponsorships" and send it to -team and then to d-d-a
  • aschwin, jbailey, ateras, fabbe: dc5 press coverage meeting (to figure out how they'll work together) on Sunday, 24 Oct, 20h00 (GMT) in #debconf-team

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