View source for DebConf5Meeting20041003

People mentioned:

* aschwin: Aschwin van der Woude
* ateras: Arto Teräs
* fabbe: Fabian Fagerholm
* gwolf: Gunnar Wolf
* jbailey: Jeff Bailey
* killer: Kalle Kivimaa
* liiwi: Jaakko Niemi
* liw: Lars Wirzenius
* luciano: Luciano Bello
* mooch: Jesus Climent
* nchip: Riku Voipio
* part: Teemu Hukkanen
* stockholm: Andreas Schuldei
* tao: David Weinehall
* teroajk: Tero Kuusela

IRC log is at http://www.v7w.com/debconf5-20041003.html

Meeting started at 20:00 UTC.

# Dates and times and location of the event.
#* mooch: Friday, July 1 through Monday, July 18
#* Surrounding weekends for arrivals and departures, first week for hacking, middle weekend for social stuff, second week for talks. First week would be inofficial hacking, second week official debcamp + debconf. Infrastructure will have to work fully for the entire time, however.
#* Official start on Sunday (July 10), with formal dinner.
#* Debconf3: Friday through Thursday for hacking, Friday through Sunday for talks; too little time for talks
#* Debconf4: more relaxed talk schedule, but still filled with bofs, and this made it difficult to attend to everything
#* Building and conference rooms reserved for July 1 through 18. Bed rentals are included in the price.
# Finnish Debian developers or users with debconf experience, how much time and effort are they willing to put into this?
#* mooch: employer pays to spend some time in organizing things
#* nchip: a few hours per week beforehand, and most of debconf
#* liw: 2-4 hours per week beforehand, don't yet know what during debconf
#* killer: some time beforehand, don't yet know what during debconf
#* tao: may be sponsored by employer to volunteer
#* aschwin
#* fabbe
#* part
#* teroajk
#* liiwi
#* stockholm (not in Finland, though)
#* A core team of 2-3 people who keep track of all things and delegate as much stuff to volunteers on small jobs should work well; these people need to be local
# Things to do (from [[DebConf5Todo]])
# Sponsorships
#* stockholm: Nokia 10 000 euros, HP 30 000 euros
#* many companies are still to be approach or haven't responded yet
#* stockholm is in charge of this
#* Linux-Aktivaattori will act as the legal and financial umbrella
# Misc
#* website is in the hands of michelle and <u>wolf</u>
# Talks
#* jbailey will be in charge of arranging things
#* luciano is willing to translate to Spanish
#* CFP deadline: Nov 1
#* recording talks on video is a problem and a big job; Martin Langhoff was interested in the issue (mooch)
#* possibly parallel tracks, with the help of [[ConfMS]]
# Travel costs and general sponsorships of people
#* stockholm's proposal: a general call for "who needs sponsorship for travel or whatever" and then apply some common sense to the decisions; this needs to be done early enough so that cheap flights can be booked
#* mainly to speakers and people who have done good things for Debian (including translators and such)
# Press
#* jbailey, Linux-Aktivaattori (aschwin, fabbe), ateras will do press releases
#* ateras: will try to get [[MikroPC]] to do a story
#* stockholm: one PR when we have the preliminary list of talks ready, one when we open registration (about the same time), one afterwards
# Conference management system
#* gwolf has one (in the making), called comas
#* should be done by December
#* should be usable for CFP already in November

Meeting ended 21:30 UTC.

Action points

* mooch, aschwin: DebConf5 web site needs to document public transportation options and costs. Also, a description of the Otaniemi area and the buildings and conference rooms.
* liw: ask Jukka Rajala if he still wants to help and to talk to michelle and <u>wolf</u> and damog if so.
* Someone (liw?) talk to Fluendo about video streaming talks
* stockholm: draft "call for travel sponsorships" and send it to -team and then to d-d-a
* aschwin, jbailey, ateras, fabbe: dc5 press coverage meeting (to figure out how they'll work together) on Sunday, 24 Oct, 20h00 (GMT) in #debconf-team

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[[Category:DebConf5]]