DebConf15/Germany/VenueScouting/Treuchtlingen

Preface

• The city has an interest to host us, to bring exposure. They switched to Debian 10+ years ago, but they did not market it. Medium-term, the region might consolidate IT and Treuchtlingen could use all the attention they could get to push Debian regionally.
• The city would be our contractual partner and would handle accomodation, organisation of venues, etc..
• High motivation apparent, see their wiki including a logo suggestion that they made just because we hinted that DebConf might come to their city.

madduck: This is very short-notice as I only had time to contact them 2013-10-30, but it seems a promising venue.

Accomodation

• Biggest challenge, there are beds, but they are spread across several houses in this (small town). Everything is reachable within 5 minutes walking though.
• There are 374 beds in total as of 2013-11-06 and the city is continuing to work on this at top-priority.
• City would be our only point of contact, i.e. we would not have to deal with the hotels directly.
• One 4*-hotel with 50+ beds available in town centre
• Camping & motor home in walking distance

Venue

• Nothing fixed yet, but there are several options.
• On-site visit required (madduck could go in November)
• City is happy to accomodate our needs however possible.

Transport

• ICE stop, but only two trains to Munich stop there
• Regional transport from Nürnberg and Augsburg, which are ICE stops

Networking

• Assume 100MBit in venue buildings, probably less (if at all) in accomodation.

Prices

• They now know about our budget limits
• If we submit a budget in summer 2014, it's quite possible the city will financially subsidise the event (>10 T€ requires Stadtrat decision)