- http://heidelberg.jugendherberge-bw.de/ and http://www.jugendherberge.de/Jugendherbergen/Heidelberg%20International10/Portraet
- Heidelberg, close to town
- Tiergartenstr. 5
- Tel.: 06221/651190
- Contact: Stefan Rodine <Info-HD <at> jugendherberge.de>
 Site overview
- 435 beds in 2,3,4,6-bed rooms, incl. shower/toilet (32 doubles)
- talk room hosting up to 250 people, one for 120, and 8 more rooms
- fully accessible, 6 rooms accessible
- table tennis, table soccer, sports pitch, children's area
- zoo, sporting possibilities nearby
- W-LAN available in-house
- a fast Internet connection is being put in place (see below)
- super market 2km, more shopping (incl. drugstore and more choice 3km)
- two busses to centre town right in front of venue, every 10 minutes
- small hotel nearby, Marriot hotel (234 rooms) 20 minutes (1.5km) on foot, other hotels (higher class too) reachable by public transport
- catering possible for veg/vegan/ethnic
- no camping possible
- transportation: less than 90 minutes from Frankfurt Airport by ICE to Mannheim + S-Bahn to Heidelberg
- washing facilities
 More specific
- Prices for 2014 (!) are 36,50€/p and 30,40€ for subsequent nights, incl. three meals, so approx 32,50 € weighted average/p.
- Current offer is 11500 €/day for 350 people (minimum), 32,90 € for each additional person
- The minimum may be further reducible (i.e. to 320), below that we may lose exclusivity
- Rent for conference rooms and infrastructure is 1.000 €/day (down from 1.630 €/day)
- The hostel is VAT-exempt, i.e. the prices are net == gross.
 Food logistics
- Can cater for 150–170 people at once
- Caters for all special needs
- Does BBQ e.g. for party or evening of day trip
- Prices seem reasonable, even without group discounts
- Outside eating possible in courtyard and terrace (70+50 seats)
- There is already a "bistro" that serves food and drinks until midnight, and longer if there is sufficient demand.
- Prices are reasonable, e.g.:
- 0,3l beer ~ 2,00€
- 1,0l water 1,00€
- filter coffee 1,00€
- bottle of wine 11,00€
- They'd be open to "club deals" (e.g. vouchers etc.), and we could potentially bring our own beer/wine/etc.
- There is a disco room for 90–100 people
 Conference rooms
- With exclusive access, 24/7 is no problem. But there will be limitations during DebCamp (or if we end up with less than 350) when we are not the only ones (noise concerns, etc.)
- Example use (see room list at the bottom of this page):
|Main talk room||Heidelberg 1+2+3||210m²||250|
|Secondary talk room||Berlin+London||110m²||120|
|BoF room 1||Amsterdam||50m²||24–45|
|BoF room 2||Lissabon||25m²||6–10|
- In addition, there are various public spaces with tables, e.g.:
- Entrance area with 8 tables (32 people)
- Bistro with 12 tables (48 people)
- Several foyers (40–50 people)
- Outside space (terrace + courtyard) can sit 120 or more, if weather allows
- We can make free use of the entire house when we use it exclusively
- It's possible that we can get extra rooms from the university across the street
- The university might be a good location for DebianDay anyway
 Front desk, orga room, etc.
- Possibility next to (or maybe even integrated with) the 24/7 front desk of the hostel
- There's a small conference organisation room opposite the main talk room we could use
- There is a server room downstairs
- An LTE antenna is being installed next week
- As LTE is unlikely to be of use to us, we would need a separate solution, e.g.
- A cooperation with the University across the road seems possible.
- The boss of the IT department is a Linux afficionado
- The physics and sociology departments use Debian
- Contact: Hartmuth Heldt, 06221/545451, <hartmuth.heldt <at> urz.uni-heidelberg.de
- Might be possible to get the Stadtwerke to create a temporary connection, if the venue has a cable to their basement (I doubt it). This might cost 5000 € or so, which maybe the university might sponsor.
- Mr. Heldt mentioned the possibility of a 10GBit connection. Volume is not a problem.
- Mr. Heldt is now asking people in the university and will get back to me in November.
- I promised in return access for university members to the conference (a limited number of free tickets), sponsor logos, possibly even a speaker slot…
- There is a provider across the Neckar river, who has already provided wireless access to the campus in the past, as a fallback.
- The big conference rooms have wired network
- They have run temporary cables to the smaller rooms before, so that's possible
- May to September is high season
- School holidays are a little bit better
- There are various regular guests with whom we should probably coordinate if we want exclusive usage (they are going to get back to me about this)
 Open questions
- Prices for externs eating
- Transport to hotels