DebConf15/Germany/Minutes/2015-07-27

Agenda

Time	Item	Presenter	Priority	Background info	Goal for meeting
:01	Registration	cate, _rene_, larjona	high	Summit has been "locked", but many attendees still have not provided address or country. The venue needs data on every attendee staying at the hostel or expected to pay something so that they can pre-create records (https://titanpad.com/HoiUGw22Pd). Pending are also the individual "arrival info / what to bring" e-mails and the PDF.	Timeline for sending emails and getting registration data
:10	Fulfillment	madduck	high	Bernelle and DLange created http://debconf15.debconf.org/openweekend.xhtml	Open questions about the fairs? Next item for actions…
:13	Attendee information	madduck	high	https://wiki.debconf.org/wiki/DebConf15/Welcome should be polished and checked back to front, new info added etc.. It might make sense to slim down our website and move content to the wiki so that it becomes the canonical source of information (with all the benefits of a wiki).	Who could take this on? It's probably a few hours work, but it'd be insanely useful to everyone and I'll buy you a beer for every easter egg you hide
:20	Content team	azeem	high	https://summit.debconf.org/debconf15/ and an announcement is pending	Open questions?
:25	Video coverage	RichiH [delayed until he appears]	high	Hardware is surveyed and being sent. 3rd stream depends on availability of camera and laptop with express card slot.	Open questions?
:30	Infrastructure	RichiH [delayed until he appears]	high	Everything's on track, Cisco is bringing all the equipment early DebCamp, Zugschlus is running final checks this week. Cables and all other such equipment is going to be ordered this week.	Open questions?
:35	Press release	madduck	medium	German final draft at https://titanpad.com/201507-dc15-pr, madduck will translate and put on website. Sorry this is still pending, but we could still send it and pretend that there's nothing wrong with the timing. ;)	Need helpers to publish this to all interested parties
:38	Child care	RichiH	medium	Teckids is going to happen and everything's arranged. We won't have any organised child care though, it just didn't work out.	Volunteer to polish wiki or write a webpage (or just a whitepad for now) about our offerings
:41	Volunteer management	cate	medium	https://summittest.debconf.org/debconf15/volunteers/tasks/	Status report, next steps
:48	Day trip	hvhaugwitz, madduck	low	https://wiki.debconf.org/wiki/DebConf15/Germany/DayTrip and busses have been arranged (3 to Speyer, 2 to Dilsberg). We now need individual wiki pages describing the options and asking for signups (like DC14).	When do we announce this, i.e. when does signup start?
:50	Conf dinner	loni, madduck	low	We now have 9 busses. Menus have changed (pork with dumpling and salad, beef with red cabbage). Restaurant wants numbers a week in advance, might mean we limit the available stickers for each option to 100%+X	Open questions?
:52	Room allocation	madduck for marga	low	Rooms are allocated and e-mails have been sent. We're well above 350 for the week but the last night takes us just below average, which will cost us a bit (ca. 350€/day) each day but also means we still have flexibility.	Open questions?
:54	Front desk	nattie	low	Material list is being compiled. Printer being tracked down. Process has been discussed.	Open questions?
:56	Venue thanking	madduck	low	A small present to the two people who had to deal with us mainly might be a good idea. This could be swag+t-shirt+bag+wine and a note signed by us all	Could someone take this on, please?