DebConf15/Germany/Minutes/2015-05-18

TODO list

https://wiki.debconf.org/wiki/DebConf15/TODOs

Agenda

Time	Item	Presenter	Priority	Background info	Goal for meeting
19:02	feedback from venue scouting	DLange, Zugschluss	high	Vendor exibition in parallel to jobfair -> vendors need double staffing; Space of 8x5m (approx) for six gold + one plat sponsor; Standing tables (20) to be used for jobfair (no chairs then as we can't plunder the bistro on the open weekend); Normal tables or something proper for vendor exibition?	Get the final numbers of booths available
19:10	Conference dinner	loni, madduck	high	Conf dinner approved, but bus prices have been hiking	Ponder alternatives for transport
19:20	T-shirts / Conf bags	DLange (with nattie)	medium	We need about 500 shirts printed by August; add logo etc. deadline probably May 31st. We need about 400 conference bags. Budget: 5€/bag	Status update
19:25	Rooms reserved for Job Fair	DLange	medium	Some people suggested rooms for 1:1 meetings of job applicants and sponsor representatives. Either C033-039 (can only be taken by attendees after job fair) or B24 (Speisesaal). No food there then? Do we actually need this?	Decision & room reservation
19:30	Child care	nattie, loni	medium		Status update
19:35	Day trip	thkoch, hvhaugwitz	medium	Thomas has visited some places	What needs to happen now? Also, transport is becoming an issue.
19:40	Arrivals, local transport	_rene_, madduck	low	Repeated questions about closest airport etc. should be address on web/wiki. There was some investigation regarding possibly having the arrival PDF be used as a valid ticket for local transport	Status Update
19:45	Bistro selection	DLange, madduck	low	We want to have a list of things that we want to ask the Bistro to provide and negotiate prices	Status Update
19:50	Open topics	madduck	low	https://wiki.debconf.org/wiki/DebConf15/TODOs	Figure out items for the next meeting