DebConf13/Meetings/minutes-20120502

DebConf13.ch Hospitality Team meeting minutes - 2012-05-02

When and where

• Le Camp, Vaumarcus
• 2012-05-02, 14:00

Attendees list

• Heiserhorn
• Michael
• OdyX
• Cate

Points discussed

• We have the OK to have a "buvette/bar".
• We located 2 possible sites for the buvette location.
• Option to place a tent for bar/bouvette, 2-3 possible locations.
• Need to verify the permit to sell alcool with Neuchätel.
• Discuss the right to sell wine or other beverages for/during lunch/dinner, "droit de bouchon" may apply. They would sell wine 15 to 30 CHF/bottle.
• Coffee machines would be available
• They take care of cooking, we are not allowed to use their kitchen. (They use 9 persons at an equivalent employment of 6 persons full-time). They agree to discuss the food prices.
• They can cook for more than 325 ppl.
• They can cook special meals (vegetarian, lactose free, gluten free).
• They propose lunch for daytrip.
• They can cook a more "sophisticated" meal for the formal dinner for extra money.
• Food orders are made on Monday and Thursday.
• Is possible to organize a BBQ (need to discuss with cooks).
• Probably no camping allowed but need to be confirmed.
• Lots of cars parking space.
• Le Camp is accessible by bus.
• For DebCamp, if less than 180 ppl in average, we pay the forfait, for the other days they will count the number of ppl.
• Probably an extra charge for electricity will apply but is not yet defined.
• 170 beds need sleepbags.
• Le Camp do not provide towels.
• Possible to rent a mini bus 1 CHF/Km plus gas, not for disabled ppl.
• Visite pre debconf possible but before 2013 (during summer the camp is occupied).
• List of some stuff on their website.
• Internet connection works are starting soon. (the are probing where to place cables).
• They do not provide first aid services.
• Ok to light fires but need make sure permission is granted by authorities (fire interdictions can apply at some times during the year).