DebConf13/Meetings/20120905

DebConf13.ch Team meeting Agenda - 5. September 2012

When and where

Place: Adrianos Meetingroom, Theaterplatz 2, Bern Time: 19h15 - 21h45

Agenda

(10) Team(s) roundtable

• debconf-team SVN access, Who does not yet have it?
• closeing of debconf13-localteam@l.d.o
• Team management
• Hospitality‎
• Finances
  • Presentation of budget draft
  • Open discussion about income side of budget
• Front Desk
• Tech

Legal body

• (20) Discussion about the options Matrix
  • Using debian.ch
  • New association
• (5) Decision
• (60) If new association, Agenda (separate protocol, signed by chairman/secretary):
  • Welcome and Introduction
    • Presence list (Name / Place of residence / Email)
    • Minimum number of founding members according Art. 60 ff. ZGB reached. >2
  • Approval of the agenda
  • Election of chairman / Versammlungsleiter
  • Election of "recording secretary" / Protokollfuehrer
  • Aim of the association
  • Approval of bylaws Bylaws
    • Ask if everyone agrees with the bylaws and want to join the association as founding members.
  • Election of the board (according to bylaws)
    • President
    • Secretary
    • Treasurer
      • Authorize the treasurer to act in the name of the assocation. Power of Attorney/Vollmacht?
  • Waive the requirement for an auditing agency (Verzicht auf Revisionsstelle)
  • Misc
• (30) If debian.ch
  • What changes to the bylaws are needed (if any)
  • Organization of a debian.ch GM

(20) Contract with Le Camp

• Things that don't match the discussion with Le Camp
  • Proper contract
  • List of rented houses
  • Food modalities
  • Extra bed price (meeting minutes say 20.10, contract has different prices)
  • Camping price (meeting minutes say 9 CHF, contract says 10 CHF)
  • Electricity
  • VAT
• Procedure for the signature: who signs, when.

(20) Sponsoring brochure

• Target publication date
• Review by debian-l10n-english => coordinator ?
• Translations
• Sponsor contacts, sponsors-table

Minutes

Welcome, presences

Presences: Odyx, gaudenz, hug, Heiserhorn, gismo, kevinmoilar, cate

Team(s) roundtable

• debconf-team SVN access, Who does not yet have it?
  • TODO: kevinmoilar & Heiserhorn have to apply
  • INFO: apply for rt.debconf.org too…

• closeing of debconf13-localteam@l.d.o
  • TODO: gaudenz: Annoucement for the "stop use that list now".
  • TODO: Someone should produce the diff of the users on dc13-localteam not on debconf-team

• Team management
  • INFO: discussed a few things wrt the relations between "global team" and "local team"
  • INFO: Biggest outcome of these discussion was the DebConf "relations" BoF, see video.
• Hospitality
  • INFO: There is a need for a backup person that would be in CC of mails to Le Camp (preferably french-speaking) => kevinmoilar volunteers
  • TODO: Ask for a mail archiving alias (mailing list?) debconf13(-private)@lists.debconf.org
• Finances
  • Budget was prepared with gaudenz; ~ 220 kCHF (including ~30k travel sponsorship)
  • Sponsoring "plan" discussed
  • TODO: Finish a proper budget ready to be sent to the team mailing list
• Front Desk
  • Not much needed now, so not much progress.
  • Penta replacement is not yet really "ongoing"
• Tech
  • The "internet connection" is done, with a Cablecom fiber.
  • Open question is "who exactly provides the service", to be cleared up soon, Marc knows.
• Sponsors' team
  • TODO: make this team visible by a link on the team page.
  • TODO: gismo asks RMLL financiary.
  • What lacks in the sponsorship brochure is:
• budget
• levels
• title page

Legal body

• Discussion about the options
  • Matrix

• • After a roundtable and a (reasonably) short discussion, the majority decided to create the new association.
  • Result of the founding meeting
    • Bylaws (pdf)
    • Minutes (tex)

Contract with Le Camp

• Things that don't match the discussion with Le Camp
  • Proper contract
  • List of rented houses
  • Food modalities
  • Extra bed price (meeting minutes say 20.10, contract has different prices)
  • Camping price (meeting minutes say 9 CHF, contract says 10 CHF)
  • Electricity
  • VAT
• Procedure for the signature: who signs, when ?

Sponsoring brochure

• gismo pushes for a decision about the levels.
• gismo coordinates the debian-l10n-english review

• Target publication date
• Translations
• Sponsor contacts, sponsors-table

Next meeting

• BSP: Good opportunity for both a meeting.
• TODO: Mike coordinates with Marc Schaefer for the BSP.