DebConf13/Meetings/20120905

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DebConf13.ch Team meeting Agenda - 5. September 2012

Contents

[edit] When and where

Place: Adrianos Meetingroom, Theaterplatz 2, Bern Time: 19h15 - 21h45

[edit] Agenda

[edit] (5) Welcome, presences

[edit] (10) Team(s) roundtable

  • debconf-team SVN access, Who does not yet have it?
  • closeing of debconf13-localteam@l.d.o
  • Team management
  • Hospitality‎
  • Finances
    • Presentation of budget draft
    • Open discussion about income side of budget
  • Front Desk
  • Tech

[edit] Legal body

  • (20) Discussion about the options Matrix
    • Using debian.ch
    • New association
  • (5) Decision
  • (60) If new association, Agenda (separate protocol, signed by chairman/secretary):
    • Welcome and Introduction
      • Presence list (Name / Place of residence / Email)
      • Minimum number of founding members according Art. 60 ff. ZGB reached. >2
    • Approval of the agenda
    • Election of chairman / Versammlungsleiter
    • Election of "recording secretary" / Protokollfuehrer
    • Aim of the association
    • Approval of bylaws Bylaws
      • Ask if everyone agrees with the bylaws and want to join the association as founding members.
    • Election of the board (according to bylaws)
      • President
      • Secretary
      • Treasurer
        • Authorize the treasurer to act in the name of the assocation. Power of Attorney/Vollmacht?
    • Waive the requirement for an auditing agency (Verzicht auf Revisionsstelle)
    • Misc
  • (30) If debian.ch
    • What changes to the bylaws are needed (if any)
    • Organization of a debian.ch GM

[edit] (20) Contract with Le Camp

  • Things that don't match the discussion with Le Camp
    • Proper contract
    • List of rented houses
    • Food modalities
    • Extra bed price (meeting minutes say 20.10, contract has different prices)
    • Camping price (meeting minutes say 9 CHF, contract says 10 CHF)
    • Electricity
    • VAT
  • Procedure for the signature: who signs, when.

[edit] (20) Sponsoring brochure

  • Target publication date
  • Review by debian-l10n-english => coordinator ?
  • Translations
  • Sponsor contacts, sponsors-table

[edit] (10) Next meeting

[edit] Minutes

[edit] Welcome, presences

Presences: Odyx, gaudenz, hug, Heiserhorn, gismo, kevinmoilar, cate

[edit] Team(s) roundtable

  • debconf-team SVN access, Who does not yet have it?
    • TODO: kevinmoilar & Heiserhorn have to apply
    • INFO: apply for rt.debconf.org too…
  • closeing of debconf13-localteam@l.d.o
    • TODO: gaudenz: Annoucement for the "stop use that list now".
    • TODO: Someone should produce the diff of the users on dc13-localteam not on debconf-team
  • Team management
    • INFO: discussed a few things wrt the relations between "global team" and "local team"
    • INFO: Biggest outcome of these discussion was the DebConf "relations" BoF, see video.
  • Hospitality
    • INFO: There is a need for a backup person that would be in CC of mails to Le Camp (preferably french-speaking) => kevinmoilar volunteers
    • TODO: Ask for a mail archiving alias (mailing list?) debconf13(-private)@lists.debconf.org
  • Finances
    • Budget was prepared with gaudenz; ~ 220 kCHF (including ~30k travel sponsorship)
    • Sponsoring "plan" discussed
    • TODO: Finish a proper budget ready to be sent to the team mailing list
  • Front Desk
    • Not much needed now, so not much progress.
    • Penta replacement is not yet really "ongoing"
  • Tech
    • The "internet connection" is done, with a Cablecom fiber.
    • Open question is "who exactly provides the service", to be cleared up soon, Marc knows.
  • Sponsors' team
    • TODO: make this team visible by a link on the team page.
    • TODO: gismo asks RMLL financiary.
    • What lacks in the sponsorship brochure is:
  • budget
  • levels
  • title page

[edit] Legal body

  • Discussion about the options
    • After a roundtable and a (reasonably) short discussion, the majority decided to create the new association.
    • Result of the founding meeting

[edit] Contract with Le Camp

  • Things that don't match the discussion with Le Camp
    • Proper contract
    • List of rented houses
    • Food modalities
    • Extra bed price (meeting minutes say 20.10, contract has different prices)
    • Camping price (meeting minutes say 9 CHF, contract says 10 CHF)
    • Electricity
    • VAT
  • Procedure for the signature: who signs, when ?

[edit] Sponsoring brochure

  • gismo pushes for a decision about the levels.
  • gismo coordinates the debian-l10n-english review
  • Target publication date
  • Translations
  • Sponsor contacts, sponsors-table

[edit] Next meeting

  • BSP: Good opportunity for both a meeting.
  • TODO: Mike coordinates with Marc Schaefer for the BSP.
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