DebConf12/Bids/Brazil/BeloHorizonte/Old

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[edit] People who might be able to help in the area

Some DDs live in the city. They are:

[edit] Local support

We have two letters of support from Lumea, a brazilian company, and from Associação SoftwareLivre.org, the association that organizes FISL (in portuguese):

Conquá, another Brazilian company, supports the BID in their website.

[edit] Candidates for the Local Team from other cities in Brazil

  • Luiz Guaraldo (Guaraldo/Debian-RS)
  • Michelle Ribeiro
  • Ian Lawrence (ian_brasil)
  • Valessio S Brito (valessio/DebianArt)
  • Joelias Júnior (joelias/Debian-GO)
  • Gustavo Jordan (gustavojordan/DebianZine)
  • Tiago Bortoletto Vaz (tiago@d.o)

[edit] ToDo or others pages

[edit] Check List

[edit] Local team

  • Please name the main local team and describe their commitment (i.e. connection, work they have done before, how long...) in organizing events and working in Free Software projects. Are they perhaps even known inside Debian?
  • Marco Túlio Gontijo e Silva
    • Debian Developer since January 2010
    • Contributed to the organization of some local events, such as Linux Chix meeting and EMSL - a regional free software meeting, sized to 150-250 attendees, that happen annually in Belo Horizonte and other cities of Minas Gerais; and "Oficinas Debian" - local small conferences about Debian
  • Rafael Cunha de Almeida
    • Maintains package(s) in Debian
    • Translated and revised the Python Tutorial to Portuguese
  • Régis Fernandes Gontijo
    • Long-time translator and revisor of Mozilla Brazil Team
    • Contributed with translations and revisions for DDTP
    • Organized EMSL 2005
  • Samuel Ribeiro da Costa Vale
    • Contributed to the organization of some local events, such as EMSL and "Oficinas Debian"
  • Thadeu Lima de Souza Cascardo
    • Contributed to the organization of some local events, such as EMSL and "Oficinas Debian"
  • Carlos Henrique G. Paulino
  • Leonardo Serra
    • Contributed to the organization of some local events, such as EMSL
  • Marcelo "metal" Jorge Vieira
    • Debian Developer
    • Contributed to the organization of some local events, such as EMSL
  • Of these people, which have been present at a previous DebConfs and who have participated as organizers and/or volunteers (the line might be quite blurry at times) of a previous DebConf?
  • Are you willing to work on the final report and sponsor bags from DebConf N-1? (This is somewhat satirical, meant to highlight the fact that often the DCN+1 team team finishes these things from DCN even though it technically isn't their job. This item will hopefully also motivate future teams to finish their own report/sponsor bags in a timely manner.)
  • We are all intending to go there, and help in the work done in the report and sponsor bags.

[edit] Choice of city / town / whatever

  • Are you suggesting a city, a town, a village, a spa in the middle of nowhere?
Belo Horizonte is located in the State of Minas Gerais. It's in the Southeast region of the country, where the states of Rio de Janeiro and São Paulo are located. Gustavo has described it somewhat in a blog post: http://blog.kov.eti.br/?p=94 There is more information at Wikitravel: http://wikitravel.org/en/Belo_Horizonte Some videos about the city: "The Metropolitan Region of Belo Horizonte is the 3rd most populous of Brazil, after São Paulo and Rio de Janeiro. The city is the 6th most populous of the country.", according to wikipedia.
  • How many people live there?
About 3 million people.
  • How easy/convenient is the proposed place to get all strange and regular kinds of hardware?
There are many electronics shops and computer stores which can provide all kinds of hardware. They are all open during business hours and, except for very unusual hardware, they will be able to supply all hardware needs.
  • How easy is for handicapped people move there?
Accessibility is not very well covered in Brazil as a whole. Belo Horizonte has a number of buses adapted for movement-impaired people, and a small number of streets have sound signaling and other facilities for the sight-impaired.
  • Which is the nearest airport?
CNF, the Confins Airport is the nearest airport with international arrivals and flights coming from other brazilian States. It's about 30km from downtown (40min by bus/taxi).
  • Are there any cheap airlines flying near the chosen city?
Yes. There're a lot of air companies which offer affordable prices to other Brazilian cities. As reference, a flight from BHZ to Rio de Janeiro or São Paulo costs about U$80-100. You can find prices from most popular companies in Brazil at http://www.decolar.com.
  • How long does the trip from the airport to the venue take?
Approximately one hour.
  • How friendly is your country towards foreigners?
The country is quite friendly to foreigners, and Minas Gerais is famous for being a receptive State.
  • Visas: Which/how many countries' citizens require getting a visa? How hard (bureaucratic, probable) is it to get it?
It is easy, but because of the receprocity policy, any citizen whose country requires more work from brazilians, like the US and Mexico, will also have more work to do. For Debconf, the visa required should be tourism or business. Tourism is usually easier. More information at:
  • Are there any import regulations, which might affect DebConf? (e.g. a limit to number of notebooks / DVDs / other media you can bring in; hard regulations for money transfers; etc.)
When entering in Brazil you have to file a form which explains the quotas. It also gives enough information regarding rights and duties for the traveler. Relevant items for foreigners are listed below (more info at http://www.receita.fazenda.gov.br/Legislacao/Ins/2010/in10592010.htm): 

NON-DUTIABLE GOODS

* clothing and traveller’s objects for personal or professional use;
* goods worth up to US$ 3,000.00 (air or maritime travel) 
* books, leaflets and newspapers;

DUTIABLE GOODS

The customs duty is a flat rate of 50% on the value exceeding exemption limits.
The exemption limit is personal and can only be used once in a period of a month.

QUANTITATIVE LIMITS

* alcoholic beverages: 12 liters in total
* cigarettes: 10 packs in total, containing 20 units each;
* cigars and cigarillos: 25 units in total;
* tobacco: 250 grams in total;
* goods not mentioned in the previous items, valued under US$ 10,00 each
(air  or maritime travel), or US$ 5,00 (land, river or lake boarder crossing):
20 units in total, since there are up to 10 identical goods; and
goods not mentioned in the previous items: 20 units (air or maritime travel),
or 10 units (land, river or lake boarder crossing) in total, since there are
up to 3 identical goods.

RESTRICTIONS AND PROHIBITIONS

Narcotic drugs, psychotropic substances or similar drugs, and counterfeit and
pirated goods are prohibited from entering the country.  Travellers under 18 years
of age are not allowed to carry alcoholic beverages and tobacco products.
Products subject to sanitary inspection or of animal / vegetable origin will only be
released after authorization by the National Health Surveillance Agency or the Ministry of
Agriculture. Motor vehicles and their parts; goods in an amount or quality that reveals
commercial / industrial destination; goods over the quantitative limits are subjected
to taxation under the COMMON IMPORT PROCEDURE.

We believe that such restrictions won't affect Debconf atendees. However, in a worst scenario it may result in some fees for Debconf stuff like videoteam equipment.

  • Language: Do most people talk English? How hard is it for a foreigner to find their way around?
Most locals do not speak English, but all members of the local team and hotel employees do. There are also English speakers in the airport and in touristic sites.
  • Smoking: What are the local regulations about smoking?
There are laws forbidding indoors smoking in public places. However, smoking outdoors is fine.

[edit] Conference Facilities

We have researched hotels and found three good candidates. We chose the cheapest one out of those three. The prices we have are for 2011, since the prices for 2012 were not available at this time, so actual prices my vary.

  • How much does it cost to rent these facilities?

We were informed that those prices can be reduced, but it is still too early for these kind of negotiation. What we have here are rough estimates based on prices of 2011.
The main conference room costs $2,000 (all prices are in US dollars) a day for 300 people. It will be $14,000 for the 7 days.
The two auxiliary conference rooms for 100 people cost $800 a day each. It will be $11,200 for the 7 days.
36 m^2 rooms cost $280 a day. Two of those rooms for hacklabs will amount for $7,840 for the 14 days. Another one of those rooms for the server and video room during 7 will be $1,960.
The total price for the use of conference rooms and hacklabs during debconf and debcamp is: $35,000.

  • How far away are the locations from each other? (auditoriums, hacklabs, restaurant, sleeping quarters, info

desk)

They're in the same building.

  • What kind of places are available suitable for hacklabs, workshops, BoFs and talks?
We want to use two 100 people rooms (36 m^2) for BoFs and talks, and the 300 people conference room for talks. There are also 36 m^2 rooms for hacklabs.

  • How flexible can that be handled?
  • ~-Can smaller auditoriums be merged into a bigger one?-~
The conference room can be expanded to hold 600 people if needed. But the others are fixed in size.

  • Are tables/chairs fixed, or can we arrange them to fit more people/give more room to the people that we need?
No, everything can be rearranged.
  • Is the venue ready for handicapped people? Note: Keep in mind that it's not only motion-handicapped - Is the area safe for people with any kind of handicap? (There are sight and hearing-impaired people, too.) Bonus: What people is it not good for?
  • Access to all areas with ramps and/or elevators? (Note: carrying somebody over some steps is not usually an acceptable option.)
Yes.

  • Are there people with experience handling handicapped people, who checked that?
No.

  • Are blueprints with exact distances available to us (to be kept confidential on request)?
Yes.

  • What kind of audio equipment is already present at the auditoriums?
Complete sound equipment is available for rent.
  • Wireless or stationary mics?
Stationary.
  • clip-on kind of mics or cary in your hand mics?
Hand.
  • How many of them?
Two.

  • Will the hacklabs be allowed to stay open 24x7? What time schedule do they offer?
Yes.
  • What kind of security will be there?
The usual security to be expected from a hotel.
  • Are there any limitations regarding the consumptions of food / alcohol? Where do what limitations apply?
No.
  • How far is it to the nearest convenience stores / all-night restaurants?
The hotel is located downtown. There are several stores, bars and restaurants nearby, some of them open all-night.

  • Please provide pictures of the venue/accommodation.
http://www.dayrell.com.br/eventos.html

[edit] Food

  • How much are the meals per person per day?
Breakfast is included in the lodging fees.
Each Coffee breaks cost $5 per person.
Lunch and dinner costs $17 per person each.
Being it 100 people in the first week and 300 in the second, considering two coffee breaks a day during the second week, it will all amount to:
17*2*100*7 + 17*2*300*7 + 5*2*300*7 = $116.200.
  • Is the eating place near the talks place / the hacklabs?
Yes.
  • What kind of food would be served?
The restaurant serves a lot of different foods.
Traditional food from Minas Gerais is very famous.
  • In what fashion? (service to the table, limited buffet, open buffet, etc.)
Open buffet.
  • Would food for vegetarian / vegan / lactose-intolerant / gluten-sensitive / religious (of any denomination) people be available?
Yes.
  • How much meals do we need to order to get those kind of "special" meals?
It will be available.
  • Will it cost extra to get those special meals?
No.
  • In a two week period, how many more or less equal meals can we expect?

[edit] Network connectivity

  • Is the area already wired with regular network infrastructure? (much preferrably: 100Mbps or 1Gbps switched)
  • How much does it cost and how difficult is it to get a big internet connection? (10/20 Mbits at least)
  • How much work does it imply to cover the area with wireless links?
  • If we use someone else's infrastructure, how easy / flexible can that be handled, regarding routing / firewall / ip-range / public access / other stuff?
    • Do we have restrictions on allowed ports?
    • Are we traffic-shaped? Or can we set a traffic shaper if we need so?
  • Would it be possible to set up the network before Debcamp? (a day or two, earlier would be nicer, in order to handle problems gracefully. Additional weeks for wireless.)

[edit] Special rooms

Both for server and video rooms:

  • General conditions for the rooms
  • Size
36 m2
  • Have they/do they need air conditioning?
Yes.

  • What electrical load can they handle?

[edit] Accomodation

  • How much does it cost per person per night?
$80 per person per day.
  • Is the place where people are going to sleep near the conference facilities?
Yes.
  • Is it able to handle a varying number from 200 to 500 people?
They have 240 rooms, some single and some double.
  • Is it able to handle non-native speaking people? (i.e. do the people at the sleeping facilities speak English?)
Yes.

  • Will there be a need of a "Debconf" info-desk, or would the local (hotel or such) people be able to handle that themselves? (See InfoDesk for details on duties)
  • Will it be possible for couples to stay in their own rooms?
Yes.
  • How many room keys would be available?

  • Are there other hotels around?
Yes.
  • Are there rooms ready for handicapped people? How many?

[edit] Fun and Free time

  • What activities can be done during the free time?
There is a city park a couple of blocks from the hotel and a big park about 10 minutes by bus. There's also a square with a cultural center about 10 blocks from the hotel. There are a lot of bars around. On Sundays, there's a big fair of craftmanship a couple of blocks away. There is a big market with regional food and other stuff 4 blocks away.
  • What would be a possible Day Trip?
Possible locatiosn for the Day Trip:
  • Ouro Preto, a World Heritage Site, two hours from Belo Horizonte by bus - not very accessible
  • Vila Cipó/Serra do Cipó, a small village near a chain of mountains, with nice views, and good food - better accessibility, and people can choose to go check out waterfalls close to it
  • Inhotim (click English on the top right corner)
    • Is the proposed location ready to receive people with disabilities?
Ouro Preto is not the best option for handicapped people. Inhotim is prepared for receiving people with disabilities.
  • How expensive would that be?
Inhotim costs $10 for person.

[edit] Local Sponsors

  • Do you have a list of prospective sponsors that might be interested in the conference? Money, hardware, connectivity, etc.
  • Federal Sponsorship
    • Serpro-MG
    • Petrobrás
    • Ministério da Ciência e Tecnologia
    • Ministério das Comunicações
    • Ministério da Cultura
    • Ministério do Planejamento
  • State Government
  • City Government
    • Belotur
    • Prodabel
  • Big Computer Companies
    • Google
    • IBM
  • Local Computer Companies
    • Linux Place
    • Holoscópio
    • WAZ
    • Syst
  • Internet Companies
    • Oi
    • GVT
    • NET
    • Embratel
  • Airlines
    • TAM
    • Gol
    • Webjet
  • Universities
    • UNA
    • UNI
    • PUC
    • FABRAI
    • CEFET
    • FUMEC
    • UFMG

[edit] Timing

  • When (and why) would be the best time to host DebConf at your location?
July is the best month because it's the period of school vacation in Brazil. Also, FISL ( http://fisl.org.br ) is planned to occurr from July 25 to 28 in 2012, so from July 8 to 22 is a good date. Also, the weather is almost comfortable in July, with rare or none rain and temperature ranging between 13 and 24C.
  • What is your backup plan if your preferred venue isn't available at that time?
We have two more options for hotel, and possibly a spa in the middle of nowhere, which should be cheaper.
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