DebConf17/Accommodation

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[edit] Overview

As always at DebConf, accommodation for attendees traveling from outside the host city will be provided. However, the arrangements for DebConf17 are a little more complex than those seen in recent years, so please read this page carefully as it does contain a lot of important information.

August is high tourist season in Montreal, which will make finding accommodation at the last minute difficult. This problem is compounded by the fact that the city's 375th birthday celebration events are expected to attract a higher than usual number of tourists. Furthermore, OSHEAGA, a major musical festival, will be held August 4-5-6, pushing accomodation rates even further up. Don't wait to plan and book your accommodation!

[edit] Three options

Three accommodation options are available for DebConf17:

  • On-site, consisting of shared classroom dorms equipped with Red Cross cots
  • McGill Royal Victoria College Residence, student residences located in downtown Montreal
  • Hôtel Universel, a hotel located near the venue

See below under Recommendation for details about how accomodation will be attributed for bursary recipients.

For attendees who intend to book and pay for their own accommodation (henceforth self-booking), all three options are available. See below for details and conditions.

Please note that for DebCamp, July 31 to August 4th, the only accommodation arrangement available for bursary recepients is on-site.

[edit] Details

[edit] On-site

The on-site accommodation will consist of classrooms converted into shared dorms for up to 5 guests each. The rooms, located in a recently-built wing of the College, are approximately 74 square meters in size, with a ceiling height of 4.2 meters, and has windows equipped with rolling blinds as well as power outlets. Temperature and humidity are controlled by the central system. For the duration of the event, each room will get a unique door lock and key (guests will be lent a copy).

Beds will consist of cots (76cm wide by 198cm long) and pillows rented from the local Red Cross.

Attendees will need to bring their own bedding, blankets and/or (light) sleeping bag. As an alternative to the cots, attendees may bring an air mattress. A pillow (60x40x3,8cm) will be provided, that guests can keep.

  • Dates: July 31 to August 13
  • Capacity: up to 90 beds
  • WiFi: yes
  • Bathroom: shared
  • Showers: shared (locker room with private booths)
  • Laundry: nearby laundromat
  • Parking: available for 12 CAD per day

Lockers will be available for extra storage.

[edit] Laundry

There is a self-service laundromat 5 minutes on foot from the conference. They only accept cash (coins) but there's a cashier on the premises that can provide change.

Here is a map showing how to get there.

[edit] Self-booking

You may book and pay for your stay on-site through the conference registration form. The fee charged per night is 30 CAD.

[edit] House rules

At this time, house rules are yet to be determined.

So as to maximize everyone's comfort, we intend to group late-sleepers in the same rooms.

Access to the venue and dorms from outside will be possible from the regular entrance on Nicolet street until 3:00 in the morning, and between 3:00 to 7:00, from the main College entrance on Sherbrooke street. You may be asked to present your badge for late-night entry (except for arrivals, obviously).

[edit] Photos

[edit] McGill Royal Victoria College Residence

Royal Victoria College is one of McGill University's student residences in downtown Montreal. The front desk can be reached at 514-398-3678.

It's close to a subway station on the metro green line so that getting to and from the venue is straightforward.

  • Location: 3425 University Street, Montréal
  • Dates available: August 5 to 13 (see below if self-booking)
  • Capacity: 80 single rooms, 8 double rooms (see below if self-booking)
  • Check-in/out times: 15:00 / 11:00
  • WiFi: yes
  • Bathroom: shared
  • Showers: shared
  • Laundry: on-site laundry room ($)
  • Parking: available for 20 CAD per day (limited number)

There is no curfew: guests are able to come and go as they wish at night.

Please note that full housekeeping service is not included in the base price, and is an extra 25 CAD. Guests can pick up a change of linens at the front desk for 2,50 CAD.

[edit] Directions to and from the venue

[edit] Subway

From RVC to Collège de Maisonneuve, go south on University street, which is named Robert-Bourassa boulevard below Sherbrooke. The McGill subway station is on the corner of Maisonneuve and Robert-Bourassa. Inside, take the train in the Honoré-Beaugrand direction. Get off at Joliette station, which is 8 stations from McGill. Walk 2 blocks east on Hochelaga street, then turn left on Nicolet and walk north. Collège de Maisonneuve will be on your right. Use the entrance next to the bike racks with the big 2701 address sign.

From Collège de Maisonneuve to RVC, follow the above itinerary in reverse, taking the metro in the Angrignon direction at Joliette station. The last train of the evening leaves the station at about 0:45 (1:15 on saturday nights).

The trip inside the metro car takes about 20 minutes.

[edit] Night bus

If you miss the last subway train late at night to get back to RVC from Maisonneuve, you can take the night bus line 364. The stop is just in front of the Maisonneuve (corner Valois / Sherbrooke, north side), and takes about 20 minutes to reach the corner of René-Lévesque / Robert-Bourassa. From there it's a 10 minute walk on Robert-Bourassa to get to RVC.

The schedule of the 364 night bus for the Valois / Sherbrooke stop is 1:17, 2:03, 2:48, 3:33 and 4:17. If you want avoid missing the bus, be at the stop at least 5 minutes in advance.

[edit] Self-booking

DebConf has a room block of 30 single rooms at RVC for attendees who will be self-booking. Due to limited availability we were only able to reserve this block from August 7 to 13. Pricing is 52 CAD for a single room, taxes included.

Reservations must be made by June 23rd by phone (1-514-398-5200) or e-mail (reserve.residences@mcgill.ca). You must mention in your reservation the name of the room block: DebConf17.

[edit] Photos

[edit] Hotel Universel

The Hôtel Universel Montréal is a four-star hotel about 1.8 km away from the conference venue. Cribs and cots are available upon demand.

  • Location: 5000 Sherbrooke Est, Montréal
  • Dates available: August 5 to 13
  • Capacity: 10 standard rooms (2 double beds)
  • Check-in/out times: 15:00 / 12:00 (noon)
  • WiFi: yes
  • Bathroom: private
  • Showers: private
  • Laundry: not available
  • Parking: included with reservation
  • Extras: on-site ATM, pool, gym

[edit] Directions to and from the venue

A free shuttle service provided by the hotel will be available to bring attendees to and from the venue between 8:00 and 22:00. The service is on-call at 514-253-3365 extension 0.

Other options are to:

[edit] Self-booking

DebConf has a 10 room block at Hotel Universel for attendees who will be self-booking. There may be more rooms available beyond that number, but you need to book early. Prices are as follows (taxes included):

  • August 5: 297 CAD
  • August 6: 297 CAD
  • August 7: 142 CAD
  • August 8: 142 CAD
  • August 9: 154 CAD
  • August 10: 154 CAD
  • August 11: 154 CAD
  • August 12: 178 CAD

Total for 8 nights: 1518 CAD (standard room, taxes included)

Reservations must be made by May 10 June 1st by phone (1-800-567-0223, toll-free from US & Canada or 1-514-253-3365 from elsewhere). You must mention in your reservation the name of the room block: Debian conference

[edit] Recommendation

If you're asking for a bursary, we ask that you consider requesting on-site accommodation. Not only is this option in keeping with the DebConf spirit, but the low cost will also allow us to offer travel bursaries to more attendees requesting it. If this arrangement isn't acceptable to you, you may request alternative accommodation during registration. You will be assigned a single room at the McGill Royal Victoria College Residence, unless you specify a special need in which case we may assign you either a double room at the McGill RVC (couples) or a room at Hotel Universel (families, mobility-impaired).

If you're paying for your own accommodation, you're welcome to stay on-site for the duration of the conference. This option will be most kind to your budget. Alternatively, you may stay on-site on August 4-5-6 and then move to a booked room at McGill RVC or the Hotel for the remainder of your stay. If expense isn't a concern, you may book a room at the Hotel for the entire duration of the conference.

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