DebConf16/Bids/Cape Town/Potential Venues

From Wiki
Jump to: navigation, search

Venue details, working document, for debconf bid Cape Town 2016. The good, the bad and the ugly.

Contents


[edit] Transport jottings

[edit] UCT Jammie shuttles

[edit] coaches / buses / minibuses hire

Inquiries sent to:

For one semi luxury 60 seater coach subject to final detailed itinerary, Half day R4000, Dinner transfer only R4000, Full day R6 200, Full day plus dinner R6 800

Full day hire from 9am to 6pm for 14 days limited to 100kms per day (R36000 per day) 14 days 7pm to 11pm dinner trips 20kms radius from CTICC (R16000 per day) 300 people including: vehicle, driver & fuel excluding: guide, toll, parking & entrance fees R 728 000,00

Need more details in order to quote properly: If there is shuttles during the day they can use Sprinters instead of the bigger coaches to shuttle in 10 or 15 minute cycles.
13 seater: dinner transfer: R1850.00 per bus. Hire per day: R2350 per bus.
16 seater: dinner transfer: R2250.00 per bus. Hire per day: R3150 per bus.
22 seater: dinner transfer: R2750.00 per bus. Hire per day: R3500 per bus.
60 seater: dinner transfer: R3450.00 per bus. Hire per day: R5600 per bus.
Also included prices to shuttle from airport.

[edit] Venue ranking table

Pictures of all visited venues

Venue matrix: 0 = not suitable, 1 = suitable or may be suitable, 2 = major attraction, advantage, ? = more info needed. Columns from PriorityList

0. Venue 1. Affordability 2. Good working spaces 3. Internet 4. Catered Food 5. Nearby Food 6. Accommodation 7. Presentation facilities 8. Travel logistics 9. Accessibility 10. Central (0= summer camp vibe) 11. Scenic 12. Alcohol friendly 13. Access After Hours 14. Site visit yet?
UCT Chem Eng, Rondebosch 2 2 2 ? 0 2 2 (can't fit pleneries in chem eng) 2 2 1 2 ? 2 Y
UCT Kramer, Rondebosch 2 2 2 ? 1 2 2 2 2 1 2 ? 2 Y
Baxter, UCT, Rosebank 1 2 2 0 2 2? 2 2 2 1 2 2 0? Y(ish)
UCT Breakwater, V&A waterfront 1 2 2? 2 2 2 1 (no big room, pavilion maybe?) 2 2 2 2 2? 2? Y
STIAS, Stellenbosch ? ? 2? ? ? ? 2? 1 ? 0 2 ? ? No
African Institute for Mathematical Sciences, Muizenberg 2 0 (too small) 1 (4mbps, but has fibre) 2 1 (not many restuarants, but some) 2 (nearby hostels) 1 (have to take over the computer lab) 1 0 1 2 2 2 Y
AIMS, Muizenberg + Pavillion 2 2 1 (LOS to AIMS) 2 1 2 (nearby hostels) 2 (hire everything) 1 2 1 2 2 2 Y
Schoenstatt, Constantia ? 1 0? 2 1 0 (not enough. nearby is expensive suburbia) 1.5 (maybe a bit small) 1 0 0 2 ? 2 Y
Spier 0? 2 2? 2 1 (spier has restaurants) ? 2 1 2 0 2 2 2? Y
River Club, Observatory 2? ?? (under renovation) 2? (within LOS of good connectivity) 2 2 (lower main road + wild fig) 1? (UCT res may be in walking distance) ?? 1 0? 1 1 2? 2? Y(but under renovation)
Clocktower (V&A Waterfront) 1? 2 (but only just) 2? 2 2 1 (expensive) 2 (odd shaped and only just big enough) 2 2 2 2 2 0? Y
Protea Hotel, Technopark, Stellenbosch 1? 2 2? 2 0 2 2 0 2 0 2 2 2 Y
Cape Town Stadium, Greenpoint 0? 2 2 (fibre) 2 (DIY) 1 0 (only V&A hotels) 2 2 2 1 1 2 0? Y
new entry here

The good, the bad and the ugly of these venues can be found below.

[edit] Summary of contacts made

0. Venue 1. Email 2. Contact number 3. Follow up Contacted? 4. Follow-up response (quotes)? 5. Comments 6. Site visit? 7. Still in consideration? 8. Other1 9. Other2
1. Breakwater campus (UCT), V&A waterfront events@bwl.co.za, michelle@bwl.co.za 021 406 01303 yes acknowledged receipt yes yes
2. the River Club, Observatory info@riverclub.co.za collette@riverclub.co.za (Smith) 021 448 6117 (direct: 021 448 5687) yes yes, on git golf vibes yes yes
3. UCT, Rondebosch Campbell.Lyons@uct.ac.za 021 650 3738 in process in process UCT has a million departments to contact separately, venues (how to manual yes yes
4. Cape Town Stadium, Greenpoint Shane.Thomas@capetown.gov.za 072 140 1402 yes Ref: CTS 000 9536 yes yes, but very posh
5. Techno Park Protea Hotel banquetm@phstellenbosch.com Cynthia Abrahams 021 880 9571 yes yes, on git summer camp location, rather posh yes yes image library: proteahotels.com/gallery
6. AIMS, Muizenberg workshops@aims.ac.za 021 787 9320 a squeeze, but doable yes yes
7. Belmont Square, Rondebosch info@belmontsquare.co.za 021 685 2625 N/A N/A PyConZA 2013 was here No No
8. Lord Charles in Somerset West l.klopper@nh-hotels.co.za 021 855 1040 N/A basic price list No Not really pdf in folder
9. Cape Town Science Centre gabi@ctsc.org.za 021 300 3200 N/A
10. Spier web contact form N/A yes not really
11. Schoenstatt, Constantia info@schoenstattconstantia.co.za Ryan Weber 021 794 3132 not yet, have prices on git to start with very doable, accommodation a problem yes yes pdf in folder
12. Crysalis Academy, Tokai Neil Roman, Roman@chrysalisacademy.org.za 021 712 1023 yes acknowledged receipt, site visit with more pics to follow soon summer camp vibe, military barracks feel yes vaguely
13. STIAS, Stellenbosch joventer@sun.ac.za 082 850 1465 N/A too small Catering Unlimited No No
14. Blackriver Park green lauren@blackriverpark.co.za T: +27 21 812 2731
M: +27 79 813 8081 		N/A Not favourable, long term rentals not conf company Karen also says Blackriver not really suitable. No No
15. Bandwidth Barn no email??? 021 409 7000 N/A N/A No No
16. The Pavilion, Clocktower, V&A claudine@thepavilion.co.za 021 419 7661 yes very posh yes yes
new entry

[edit] Summary of facilities

Venue Available for 10-14 days? Capacity: plenary room Capacity: Smaller room 1 Capacity: Smaller room 2 How many smaller rooms? Workspaces? (Detail) Social interaction space Recreational space Catering? On site accommodation? Comments
1A. UCT Upper, ChemEng, Rondebosch Snape1: 178, might use Jameson Hall, or Leslie many many many many many many Yes Yes, Fuller Hall (check for graduation dates) In contact with Grant Wallis, Peter peter.coode@uct.ac.za, sent to head of the Vac Accommodation office, Andiswa Miza, will go ahead to book, as back up at least
1B. UCT Middle Campus, Rondebosch Kramer:348 , LS2A:378 LS3A: 144 LS3B: 143 many many yes yes Yes Fuller:210 In contact with Grant Wallis, Peter peter.coode@uct.ac.za, sent to head of the Vac Accommodation office, Andiswa Miza
1C. Baxter, Rosebank ??? 638/666 172 203 2+ need trestle tables... not so great yes yes yes? Fuller hall? Rosebank res'es? Are they available for the dates??? In contact with Grant Wallis, Peter peter.coode@uct.ac.za, sent to head of the Vac Accommodation office, Andiswa Miza
2. Breakwater campus (UCT), V&A waterfront 220 120 120 5 more, ranging from 8-120 capacity Some of the smaller rooms could be used as hacklabs yes loads (also the Aquarium nearby) Yes, hotel restaurant 191 rooms total: 51 standard, 79 business suites, 45 family, 8 deluxe suites, 6 studios, 2 universal business suites (accessible?)
3. STIAS, Stellenbosch 300 110 150 3, much smaller Plenary room is comprised of the two smaller rooms
4. Chrysalis Academy, Tokai 300 100 Dormitories can accommodate a total of 100. There is also a bush camp onsite, a little further away from the main venue, which can accommodate 50.
5. AIMS, Muizenberg 400? Muizenberg pavillion
6. Mark Ter Morshuizen's farm
7. Schoenstatt, Constantia 200-250, divisible into 3 Garden room 30-35, library, meeting room yes yes (a bit religioussy though) yes - plenty grass, undercover patio Yes, provided onsite 60 total, in various bits throughout the venue, other will be tricky
8. Bandwidth Barn
9. Blackriver Park green
10. Cape Town Sciencentre 50 I think this will be too small, unfortunately
11. Spier 400 100 3 in the conference centre which can be combined, holding 30 each or 90 combined Yes, numbers unclear so far There are other buildings on the premises with smaller capacities which can also be hired.
12. Techno Park Protea Hotel 350 (can be didived into 3 rooms of 100, 80, 100) 200 150 6 many yes yes yes 180 bedrooms
13. Lord Charles in Somerset West 021 855 1040 500 (Grand Ballroom) or 600 (three smaller rooms combined) 125 125 7 smaller rooms, holding between 8 and 30 people in square setup, more in theatre-style setup Some of the smaller rooms could be used as hacklabs 10 luxury suites, 32 superior bedrooms, 154 standard bedrooms, 2 disabled access bedrooms
14. the River Club , Observatory 2 rooms 2 breakaway rooms only yes yes "There is a hotel about 800 metres from us, which is apparently opening soon. "
15. Cape Town Stadium , Greenpoint Two plenary rooms capable of holding 300 each. Both are divisible into 3. 100 100

7 rooms capable of holding up to 50-100 people each

Yes Yes Yes No No Great dinner/cocktail type venue, loads of bureaucracy
The pavilion, Clocktower, V&A 350, odd shape yes No
Belmont Square, Rondebosch 220 15
new entry here

[edit] More details on venues

[edit] UCT accommodation

  • (thumbnail)

    Jammie Plaza, the iconic focal point of the UCT complex

  • (thumbnail)

    UCT Upper Campus skyline

  • (thumbnail)

    One of the available boardrooms in the Chemical Engineering Building

  • (thumbnail)

    A lecture theatre in the Kramer building

  • (thumbnail)

    Foyer in Chemical Engineering building

  • (thumbnail)

    Another lecture theatre (Snape)

[edit] Breakwater

  • (thumbnail)

    Small Lecture Theatre

  • (thumbnail)

    Meeting Room

  • (thumbnail)

    Corridor

  • (thumbnail)

    Main Board Room

  • (thumbnail)

    Below Ground Lecture Theatre

  • (thumbnail)

    Second Floor Lounge

[edit] Technopark Protea Hotel Stellenbosch

  • Current legislation only allow us to serve alcoholic beverages until 2 am in the morning and for this we need to book extra STAFF.
  • Our Restaurant and room service STAFF works until 23h30, and the kitchen close at 22h30. Should you wish to have STAFF available, we charge extra, depending on requirements.
  • Security, we do have 24 hour security on site and around the hotel.
  • The attached quoted rates are normal 8 hour conference rates, should you wish to work later an additional venue hire will apply.
  • (thumbnail)

    Smaller conference area

  • (thumbnail)

    Lounge area

  • (thumbnail)

    Smaller conference area

  • (thumbnail)

    Outside view

  • Technopark5.JPG
  • (thumbnail)

    Main conference area (half in view)

[edit] Riverclub, Observatory

  • They have their own caterers, as well as a pub/restaurant called the Slug and Lettuce which is also open to the public. There is also a large 600 sq metre deck with an aesthetic pool, with the most amazing patio/cocktail furniture.
  • They have good wifi, but not fibre, at this stage.
  • They have a hotel undergoing refurbishment nearby, and it could potentially be possible to use UCT residences as well, which is a bit of a walk away (these may not be cleared during vac though)
  • "As far as staying open till 4 am is concerned, im sure we can arrange that. Obviously staff will stay for you at an extra cost."
  • "We do not allow outside alcohol to be brought in."
  • "We do have security ( sometimes 1 sometimes 2 patrolling and at the gate. If you want extra , we can hire in."
  • We do not have wheelchair access to the upstairs venue, but we might have in the pipeline.
  • We do have an outside play area/supervised (im sure you saw it over the weekend) there is a fee for this though, charged per child.
  • We are a 5 minute walk from the Observatory station.

[edit] Random other ideas:

Retrieved from "https://wiki.debconf.org/wiki?title=DebConf16/Bids/Cape_Town/Potential_Venues&oldid=36494"
Personal tools