[edit] Accomodation

[edit] Main accomodation

Haus International
http://www.haus-international.de/
Florian Thuy (Managing director)
florian.thuy@internationaler-bund.de
089/12006-800

Distance from venue: 900m, approx. 11 minutes walking along low-traffic roads
Hostel with 630 beds (with gross prices 2014 pp.):
- 12 1-bedrooms with shared bathrooms (36 €)
- 12 2-bedrooms with shared bathrooms (29 €)
- 10 1-bedrooms ensuite (50 €)
- 25 2-bedrooms ensuite (39 €)
- 7 3-bedrooms ensuite (30 €)
- 61 4-bedrooms ensuite (28 €)
- 28 6-bedrooms ensuite (26 €)
- 4 special rooms (1-2 people, double bed, price fixed 65 €)
Average price across all 1–4 bedrooms (only 45 4-bedrooms, incl. special rooms, 301 people): 31,59 €/p, not at all negotiated.
Price list 2014
Nothing fancy (think: Mexiko, Finnland, Caceres), but high quality
Towels not included in 3+-bedrooms, but can be bought on-site for 2 €. Therefore, 1–2 bedrooms could be negotiated if people can be expected to bring towels.
We would be able to put most people into a separate wing, but some (the larger rooms) would share a wing with other guests, noise is not tolerated but can be an issue.
Accessibility via the freight elevator (keys provided to wheel-chair users)

Not really suitable in July due to large demand, but August/September would be fine.

A university with plenty of space and rooms and network
Nice, open area, very conducive for an integrative conference
Exclusive use during the semester break
Already talked to dean, who seems open, but there is no confirmation yet
Would require a bit of rescheduling, as the dean would ideally want the conference to start at the end of the semester (July), with a day or two of events that are more interesting to the public. DebCamp would be integrated (like Portland tries to do), or would take place after the conference.

Feeding the herd is possible at the venue
Studentenwerk Catering might not available during semester break
We might also not be able to use the on-site cafe or kitchen, but we'll see
madduck has some leads to caterers, some of which have worked with the Hochschule, others are in the vicinity. The idea would be to try to get access to the kitchen and prepare stuff locally, or have mobile equipment on site for local preparation, as moving food for 350 people twice a day is just going to be too expensive.
One possibility might be to have the Jugendherberge cook and deliver. The CEO seems open to the idea, but went on vacation before details could be discussed.