DebConf15/Bids/Germany/Muenchen-Data

Choice of Munich

• Munich
  • Population: 1,388,308
  • Ease/convenience of getting all strange and regular kinds of hardware?
    • Electronic/electricity shops: Several within less than 5 km
    • Computer stores: Several within less than 2 km, including Schillerstraße (_the_ computer store area within 100 km)
    • Supermarkets, etc. TODO/Nisre
  • Good accessibility in both the city and the venue.
• Nearest airport: Munich (MUC), the second largest in Germany; easy to reach by car & public transport
  • Cheap airlines: all the usual ones (except RyanAir, they land between Munich and Augsburg)
  • Direct flights to a lot of locations in Europe, and some locations in the rest of the world (Beijing, Dubai, Mumbai, Los Angeles, Mexico, Sao Paulo, Cape Town, Vancouver, etc)
  • Airport to venue:
    • Public transport: ~1 hour
    • Car: ~30 min
• Friendly towards foreigners: Many cultures and peoples in Munich, every local speaks enough English so that no one will starve or stay lost for long
  • [Visa information]
    • Import regulations: No drugs, weapons, protected animals, or more than €10,000 in cash.
  • Language: Everyone speaks a bit of English
  • Smoking: You should really stop. If you can't, doing it outside and/or inside the designated areas, you can.

Conference Facilities

• How much does it cost to rent these facilities? -- TODO: Most likely nothing
• How far away are the locations from each other? (auditoriums, hacklabs, restaurant, sleeping quarters, info

desk) -- Venue is within one single building, catering on site. Restaurants in walking distance. Sleeping quarters ~10 min by foot. Info desk on site.

• • What kind of places are available suitable for hacklabs, workshops, BoFs and talks? martin
  • How many people fit in each of them? -- ca. 300,180,100,100 several 40-50
  • How flexible can that be handled? -- Antrag draus0ßen, unflexibel; Antrag sehr großzügig bemessen.
    • ~-Can smaller auditoriums be merged into a bigger one?-~ - No.
    • Are tables/chairs fixed, or can we arrange them to fit more people/give more room to the people that we need? - Large auditoriums with fixed seating, everything else can be re-arranged.
  • Is the venue ready for handicapped people? Note: Keep in mind that it's not only motion-handicapped - Is the area safe for people with any kind of handicap? (There are sight and hearing-impaired people, too.) Bonus: What people is it not good for? -- Fully accessible
    • Access to all areas with ramps and/or elevators? (Note: carrying somebody over some steps is not usually an acceptable option.) - Of course.
    • Are there people with experience handling handicapped people, who checked that? - fully accessable

• Are blueprints with exact distances available to us (to be kept confidential on request)? - YES!

• What kind of audio equipment is already present at the auditoriums? -- Microphones and speakers installed in all auditoriums.
  • Wireless or stationary mics? -- Wireless
  • clip-on kind of mics or cary in your hand mics? - both
  • How many of them? - in each room one
• Will the hacklabs be allowed to stay open 24x7? What time schedule do they offer? -- TODO; we may need to hire security.
• What kind of security will be there? - Either Koetter (cheap, reasonably good) or building-internal

• Limitations on food/alcohol:
  • No consumption of alcohol on public transport
  • No taking opened alcoholic beverages outside from venue after 22:00 (i.e. to prevent noise when people smoke/talk outside). We would need to have security to verify this
  • Nearest convenience stores:

Name	Kind	Street	Distance	nearest destination	public transport
Tengelmann	supermarket	Dachauer Straße	200m	Hochschule München (Lothstraße)	tram 20/21/22
Lidl	supermarket	Dachauer Straße 92	600m	Sandstraße	tram 20/21/22
Penny	supermarket	Sandstraße 37	800m	Sandtraße	tram 20/21/22
Edeka	supermarket	Dachauer Straße 63	900m	Sandtraße	tram 20/21/22
Tengelmann	supermarket	Görresstraße 29	700m	Görressstraße	bus 154
VollCorner Biomarkt	health-food shop	Augustenstraße 55	1 km	Theresienstraße / Sandtraße / Technische Universität	subway U2 / tram 20/21/22 / bus 100
Bollywood Store Arora	indian food store	Augustenstraße 88	850m	Theresienstraße	subway U2
Tengelmann	supermarket	Leonrodplatz 1	900m	Lenrodplatz	tram 12,20,21 / bus 53
DM-Drogerie Markt	drugs store	Dachauer Straße 92	600m	Theresienstraße / Sandtraße / Technische Universität	subway U2 / tram 20/21/22 / bus 100
Rossmann	drugs store	Leonrodplatz 1	900m	Lenrodplatz	tram 12,20,21 / bus 53
Hibiskus Naturkosmetik	beauty center	Gabelsbergerstrße 71	1km	Theresienstraße / Sandtraße / Technische Universität	subway U2 / tram 20/21/22 / bus 100
REWE	supermarket	Nymphenburger Straße 75	1km	Mailingerstraße	subway U1,U7
Cesar Markt	deli	Blutenburgerstraße 54	1,2km	Mailingerstraße	subway U1,U7
Basic Bio-Laden	health-food	Nymphenburger Straße 82	1,3km	Mailingerstraße	subway U1,U7

• • All-night restaurants:

Store	Kind	Street	Distance	nearest destination	public transport
iMango	asian snack	Dachauer Straße		Lothstraße	tram 20,21,22
Spring Time	turkish snack	Dachauer Straße		Lothstraße	tram 20,21,22
Chili Asia	asian snack	Dachauer Straße		Lothstraße	tram 20,21,22
Patatez	backed-potatoe snack	Dachauer Straße		Lothstraße	tram 20,21,22
Bulli's Pizza	pizzeria	Dachauer Straße		Lothstraße	tram 20,21,22
Main Stream	bavarian food	Dachauer Straße		Lothstraße	tram 20,21,22
Toskana	restaurant	Dachauer Straße		Lothstraße	tram 20,21,22
Eat The Rich	restaurant	Heßstraße 90	450m	Hochschule München (Lothstraße) / Theresienstraße	tram 20,21,22 / subway U2
The Martini Club	restaurant / bar	Theresienstraße 93	600m	Sandstraße / Theresienstraße	tram 20,21,22 / subway U2
Eclipse Grillbar	israeli restaurant	Heßstraße 51	650m	Sandstraße / Theresienstraße	tram 20,21,22 / subway U2
Plaa Uan	thai restaurant	Theresienstraße 134	800m	Theresienstraße	subway U2

• Pictures of venue - Ersin
• Pictures of accommodation - TODO

Food

• How much are the meals per person per day? - TODO
• Is the eating place near the talks place / the hacklabs? - Within the same building
• What kind of food would be served? - Omnivore, herbivore, vegan
  • In what fashion? (service to the table, limited buffet, open buffet, etc.) - Open buffet.
• Would food for vegetarian / vegan / lactose-intolerant / gluten-sensitive / religious (of any denomination) people be available? - vegetarian, vegan: yes; rest needs to be evaluated, but vegan should cover everything except gluten.
  • How much meals do we need to order to get those kind of "special" meals? - Irrelevant as that's simply part of the requirements.
  • Will it cost extra to get those special meals? - It will cost us extra, but not the individual persons.
• In a two week period, how many more or less equal meals can we expect? - Unless we want to: none?

Network connectivity

• Is the area already wired with regular network infrastructure? (much preferrably: 100Mbps or 1Gbps switched)
  • Venue: Wired and wireless on site. Wired only needed for video?
  • Accomodation: Unclear, but in contact with potential sponsor of 1G.
• How much does it cost and how difficult is it to get a big internet connection? (10/20 Mbits at least) - LRZ will sponsor Internet...
• How much work does it imply to cover the area with wireless links? - all covered
• If we use someone else's infrastructure, how easy / flexible can that be handled, regarding routing / firewall / ip-range / public access / other stuff? - Unclear, but in contact with LRZ- Alternatively with the ZIT (Zentrale IT).
  • Do we have restrictions on allowed ports? - 99% no.
  • Are we traffic-shaped? Or can we set a traffic shaper if we need so? - The plan is to over-provision by an order of a magnitude to keep things simple.
• Would it be possible to set up the network before Debcamp? (a day or two, earlier would be nicer, in order to handle problems gracefully. Additional weeks for wireless.) - Yes.

Special rooms

Both for server and video rooms:

• Server room
  • space for ~4-6 racks, two in there
  • Will have aircon in 2014
• Video room - YES (one of the several rooms)
  • What electrical load can they handle? - ERSIN It would be useful to know what is needed -- RichiH: ~3 beefy virtual hosts; draw of ~1kW is realistic
• Orga room
  • ~10-20 people
  • Wired network - YES
  • Wireless network - YES
  • What electrical load can they handle? - Ersin It would be useful to know what is needed -- RichiH: high guesstimate is roughly ~10 laptops, plus two printers

Accommodation

• How much does it cost per person per night?
  • Without negotiating special group prizes, these are the prices for 2014:
    • 12 1-bedrooms with shared bathrooms (36 €)
    • 12 2-bedrooms with shared bathrooms (29 €)
    • 10 1-bedrooms ensuite (50 €)
    • 25 2-bedrooms ensuite (39 €)
    • 7 3-bedrooms ensuite (30 €)
    • 61 4-bedrooms ensuite (28 €)
    • 28 6-bedrooms ensuite (26 €)
    • 4 special rooms (1-2 people, double bed, price fixed 65 €)
  • Average price across all 1–4 bedrooms (only 45 4-bedrooms, incl. special rooms, 301 people): 31,59 €/p, not at all negotiated.
• Is the place where people are going to sleep near the conference facilities? - 900 meters, only one big street crossing, ~10 min walk
• Is it able to handle a varying number from 200 to 500 people? - 400 is possible, for more people, some would need to stay at other nearby hotels.
• Is it able to handle non-native speaking people? (i.e. do the people at the sleeping facilities speak English?) - Speak English
• Will there be a need of a "Debconf" info-desk, or would the local (hotel or such) people be able to handle that themselves? (See InfoDesk for details on duties) - Check-In to accommodation at hostel/hotel, Check-In to DebConf at InfoDesk
• Will it be possible for couples to stay in their own rooms? - yes
• How many room keys would be available? - TODO, but most likely "enough"
• Are there other hotels around? - Yes
• Are there rooms ready for handicapped people? How many? - Yes, TODO

Fun and Free time

• What activities can be done during the free time?
• What would be a possible Day Trip?
  • Open air cinema
  • Rafting on a wodden raft; with beer and food (expensive and needs to be planned well in advance!)
  • Hochseilgarten
  • [...]
  • Is the proposed location ready to receive people with disabilities?
• How expensive would that be?

Local Sponsors

• Do you have a list of prospective sponsors that might be interested in helping the conference? (By providing venues, money, hardware, connectivity, etc.)
• Have you spoken to these organisations yet, to find out if they might sponsor, and what conditions and deadlines they have? (Note that many large organisations which provide funding for events need to be approached a long time in advance.)
• Do you have promises/pledges from any of these sponsors already?

Certain Sponsors

• Hochschule Muenchen
• LRZ, as they are the ISP for HM Munich

Likely Sponsors

• Google
• Linux Magazin (if that fails, heise Verlag)
• LiMux

Potential Sponsors, initial contact

• M-Net: Dark fiber to Hostel

Potential Sponsors, no contact

• State of Bavaria (Tourism Board, Ministry of Economics, etc)
• City of Munich
• Rohde & Schwartz (communications/measurement, local to Munich) - RichiH has internal contact
• Allnet (cables and networking gear, west of Munich) - RichiH has internal contact
• Boston Computer (storage & servers, east of Munich) - RichiH has internal contact
• Siemens (local to Munich) (evtl. mbanck)
• IBM
• BMW (if that fails, Audi) - RichiH has internal contact
• Cisco/Juniper/Huawei (all with local offices in Munich) - RichiH has internal contact
• NSN (NokiaSoftwareNetworks)

• ARM and assorted
  • Raspberry Pi Foundation
  • The same Japanese company that had units at DC13

• Gonicus
• Red Hat (?)
• SuSE (nearby, but also ?)
• Linux New Media
• OpenSourcePress (madduck/mbanck)

local companies

• Süddeutscher Verlag (mbanck kennt jemanden aus der Sportredaktion ;) )
• Allianz (evtl. mbanck)
• Münchner Rück
• Hypo-Vereinsbank
• Infineon
• MAN
• Linde - RichiH has internal contact
• E-on
• 1&1/GMX (United Internet) — evtl. Rene

local transport

• MVG (city-owned)
• Veolia/BOB

Timing

• Only time that's possible and makes sense: 01.08.2015 - 16.08.2015
  • Is there a provisional reservation in place for a particular date? When does the provisional reservation expire? - NO!

TODO

• 24/7 access?
  • 0800-0300 access?
• Security staff needs at least basic English.