DebConf13/Teams/Finances

Members

• Members
  • Raphaël Walther (sponsor invoicing)
  • Philipp Hug (legalese, budgeting, accounting, treasurer: DebConf13 association)
  • Richard Darst (budgeting)
  • Henning Sprang (accounting)
  • You

Responsibilities

• Oversight over DebConf13 spending
• To provide DebConf13 with financial resources
• Provide infrastructure to transfer and hold DebConf money
• Keep track of the money
• Find the best legal structure and organisation to achieve our goals
• Write invoices

Schedule of the work

• Create debconf13 association (done)
• Open bank account in EUR/CHF (done)
• Provide budget for approval (done)
• Create invoice template (done)
• Find cheap credit card processor (TODO: hug)
• Confirmation on VAT status (done: hug, sponsorship excluded from VAT. no VAT, if revenue from other sources below <150k)
• Sign insurance contacts (TODO: )
• Improve invoice process (TODO: rafw, hug: invoices will only be done by rafw/hug)
• Agree on book keeping process. do we need separate debconf13.ch/debconf books? (TODO: hug, henning)
• Define process for small expenses approval and actual money handling (IDEA: cash for receipt, TODO: document, find someone who does it)
• Define process to take money from bar/frontdesk (TODO: document)
• Pricing proposal for pro fees, self-paying attendees (TODO: hug)
• payment process for attendee fees / room upgrades (TODO: hug, rafw)

Connections with other subteams

Provides money to the other subteams according to the budget.

Connections to the DebConf global team

Global team members are part of the finance team

Team Meetings

• 2012-04-16, Bern, Gaudenz's
• 2012-05-03, Mumble meeting
• 2012-05-18, Carouge