DebConf13/Meetings/minutes-20120503

Arguments for organizing under the debian.ch association

- non involved people are member of the association and can decide about the conference organization.

+ no new bylaws needed, despite needing to adapt the current bylaws

Arguments in favor of creating a new association

+ only the orgateam is member of the association, currently I'd suggest: cate, gismo, OdyX, philipp, Raphael,kevin, Michael, Michele and perhaps 2-3 global team member (the debconf comitee?) which orgateam? I still think that if we go for a new association we need it as smaller as possible

+ bylaws can be taylored to the purpose of organizing the conf

- If we stay under debian.ch, the law grants the debian.ch members the right (as a whole) to decide on whatever DC13.ch does under the debian.ch umbrella. And it seems DC13.ch-involved members aren't a majority in debian.ch => "might be a" problem. not if we include DebConf committee members ? = small board that is able to decide most things to be flexible and able to react fast (take new members, sign contracts, ...)

- no tax exempt status for dc13.ch, affects deductability of donations (only private persons, for companies smaller problem)

Procedure proposal

We decide now if

1. we propose to stay with debian.ch (pending debian.ch approval),
2. we propose to try going with a new association
   1. implies drafting bylaws
   2. work happens on the bylaws draft (in english) (I prefer local language of seat of organisation) on a wikipage
   3. bylaws draft is discussed amongst the "future members" of the association (LocalTeam meeting)
   4. new association is created
   5. Fondue !

both options imply consulting Global Team

Vote

a) we propose to stay with debian.ch (pending debian.ch approval)

Votes in favor: gismo Raphaël

b) we propose to try going with a new association

Votes in favor: OdyX Gaudenz hug cate

c) propose both options to the global team and the whole local team:

d) only use SPI and FFIS I do not think we can because of Swiss laws (but I am agnostic about the latter)

e) Further Discussion

Seat

• Bern
• Vaumarcus (no po boxes, so I'll not choose this one)
• Where the secretary lives" +1 +1
• where the treasurer lives (taxes) +1

gismo (it also helps if in the end we do not go to 'Le Camp'

• Zug in case we have any surplus :-)

Language of Bylaws

English:

• + everybody understands it
• - not an official language of CH

gismo

Local language: +1+1+1+1 [Prodega and some providers needs bylaws (so I think local language is better)]

German:

• + official language
• + most french speaking swiss (should) understand it

French:

• + official language
• + language of le camp
• + most german speaking swiss understand it

Decisions:

• We propose to create a separate association
• OdyX writes draft of bylaws on the DebConf13/ namespace on the wiki.
• Final Bylaws in language of seat
• Seat in the place of the treasurer

In favour OdyX cate Raphaël hug gaudenz gismo