DebConf13/OnSiteMeetings

DebConf13 - On-site meetings

2013-08-16 - 13h45 CEST

• Closing ceremony:
  • For attendees:
    • Read debconf-announce
    • Teardown volunteers meeting (20h00 today)
    • Don't use facilities that got handed out to Le Camp
    • Please go now to tidy hacklabs, bof rooms, and talk rooms (tables and chairs)
    • For travelling: go buy bus tickets at the bar, print your train tickets from frontdesk

• Teardown
  • Groups
    • 8 buildings with "normal" Rooms (2*4) Stephane, Thomas, Simo, Monica; David, Zlatan, solveig, Tiago
    • 2 new buildings (Beausite and Paserelle) (1*4) Eike, Judith, jack
    • Dining hall, bar room, Hacklabs, talk rooms and bof rooms (4) Eva, intrigeri, magnus, Urs
    • Network (4) sorina, RichiH, Aba, Elmar
    • Bar (2), Christian
    • Front Desk (3), Andreas, Bernhard, Cate
  • Lunch at 12, 30-40 persons announced

• Who leaves when
  • Hutchings and Holger early to Köln
  • Y_Plentyn and Rhalina leaving around 15h
• Le Camp
  • Closing ceremony time
• AOB
  • NExt IRC meeting sometime on a tuesday September
  • Next face-to-face DC13 meeting needs to happen after Final Report (or finish it thereby), be a nice event and the DebConf13 association dissolution GM.

2013-08-16 - 13h00 CEST

• Departure
  • participants have to empty their room by 11am
  • Breakfast will start at 07h00
  • Early departure organization => bubulle
  • Mail to attendees

• Teardown (postponed)
  • Target volunteer meeting 11am sunday
  • Tasks
  • Mail to volunteers
  • Lunch for volunteers, 1400
  • Move printer to FrontDesk

• Bus tickets for Sunday (and Saturday?)
  • 7 CHF tickets should be sold by us
  • 180 people leave and will use the busses on Sunday
  • vorlon to buy tickets tomorrow morning
  • OdyX to check with SBB about getting the non-sold back for a reasonable price.
  • Rough numbers: 50 tickets if we can't refund, 100 if we can.
• Bar
  • cup price -> 2 CHF => decision: donation appreciated, no fixed price.
  • Voucher refund => decision: no communication to attendees, but refund would still be possible if needed.

• Party
  • Poetry going on
  • Electronic music around the fire, official curfew at 22h, music should stop before 01h00, vorlon is in charge to ensure that music gets down in time to allow people to sleep.
  • decision: Solid plates

2013-08-15 - 13h45 CEST

• Birthday
  • Registrations -> communication to Le Camp
    • cate on-charge for communication to kitchen
    • vorlon to keep track of what happens, will sync with gaudenz
  • Evening program
    • Badges printing on a best-effort basis by FrontDesk
    • Some local politicians got informed
    • Program:
      • Poetry
      • Fire
      • Music
• Any problems (Front desk, ...)
  • None
• T-Shirt selling
  • Price: 10 CHF
  • Only selling merchandise during the merchandise selling hours
  • No selling of staff T-shirts
• Le Camp
• AOB
  • madduck will collect blogposts and picture references on the svn
  • XTaran and Eva talk to trb about the artist requirements.
  • black toner for printer; hug to order
  • sponsorship reinbursments: hug in charge

2013-08-13 - 13h45 CEST

• Front Desk
  • Mostly fine.
  • A check for "not arrived" is pending
  • Whiteboards
• Video
  • First videos got uploaded
  • Closing and opening needs a little more coordination.
  • Public schedule export is broken, someone from the video team is on it.
• Network
  • Traffic-shaping is being disconnected to help with DHCP issues
  • Mirror works fine
• Bar
  • Running out of dark beer tonight, the brewer is about to ship all he has.
  • Heizen is still an issue for serving times.
  • Free coffees are handed out now
  • Coffee jetons
• Food
  • No issues, cate is updating the numbers
• Daytrip
  • Boat leaving time is 19:00
• Birthday
  • Call for an artist on friday by trb
  • Michael has music
  • gaudenz will act as contact person for the programme
• Le Camp
  • Flipcharts and pens
  • Fire on friday
  • rafw to organize handing out of T-shirts to LeCamp staff
• AOB
  • Group photo on thursday

2013-08-12 - 13h45 CEST

• C&W
  • About the too small dinner issue: OdyX to discuss with the kitchen for spare and leftovers for tonight (including keeping bread for C&W) and see what can be done.
  • Then inform the attendees in case.
• Front Desk
  • Many people are arriving
  • nattie is keeping track of eventual additional people for DayTrip
• Video
  • Everything is fine
• Network
  • Few issues, mostly linked to the cdimage synchronisation, now solved.
• Bar
  • Some issues with Weizen which is too slow to get out.
  • Needs a painter able to draw a swirl on a very big birthday cake.
  • Vending beverages will stay upstars
• Food
  • vegi issue (wrong "cream") now solved
  • Counting ?
    • No counting, but gaudenz to send a message about wearing badges and coffee for off-site accomodation.
  • Breakfast time for daytrip
    • Extend by starting earlier, DayTrip orgas to do.
• Merchandise
  • hug will handle the debian.ch merchandise in contact with Sylvestre for Debian France
• Daytrip
  • There is some flexibility with the coaches.
  • hug to freeze the field in Penta.
  • hug to produce a list of persons and activities
  • List of people in charge for options:
    • CERN: cate
    • Long Hike: gaudenz
    • Short Hike: hug
    • International Clock Museum: taffit?
    • Asphalt mine: moray
    • Absinthe: rafw
  • OdyX to send a mail to -team with the minimal information.
  • trb to get the Front Desk phone during DayTrip
  • trb to get down at the harbour with the minibus to get people up
• Le Camp
  • Nothing
• AOB
  • Emptying of the wastebins: cleaning company to do it.
  • debconf-announce: bubulle to add people from the orgateam to the whitelist

2013-08-11 - 14h30 CEST

• Front Desk
  • Fine. Occasionally have a headache but otherwise
  • T-shirts numbers are getting tight
• Video
  • On-duty, mostly works apparently
• Network
  • Power outage last night
  • Additional wifi got setup mostly by RichiH; should mostly work
  • Signs were put up about the new setup.
  • IPv6 should be working, DNS is apparently not fully working yet over IPv6
• Bar
  • First rush yesterday evening
  • Repartition is suprising, but the brewer is aware. Target is 1%.
  • Serving beverages during lunches and dinners is not overly efficient, pending decision.
• Food
  • Vegetarian food serving
    • Will be put up for discussion with Le Camp
  • Food shortage at Lunch (are our numbers right?)
    • cate, gaudenz and OdyX to find a solution and discuss that with Le Camp
• Fondue tonight
  • proposal outdoor below carre at 2000
  • need minions to cut bread and prepare fondue, please turn up there at 1930
• Cheese & Wine
  • Looking for more volunteers
  • Will happen in Rotonde, in collaboration with Le Camp staff and "lots" of volunteers
  • The "how it will happen" is not clear at all, needs to be clarified with le camp cooks, bubulle and OdyX.
  • bubulle and OdyX to make the salad dinner happen before C&W at normal lunch place, then C&W would happen at 20h30. trb to be kept in the loop.
• Meeting time
  • #agreed 13:45
• Le Camp
  • We'll ask for ramps.
• AOB

2013-08-10 - 14h30 CEST

• Front Desk
  • FrontDesk is fine. Minions are efficient.
  • for tents questions, babilen knows, gaudenz is in charge.
  • for early arrivals, check with cate
• Video
  • No persons from the team at the meeting, assuming
• Network
  • minions are currently setting up the access points
  • are gone buying stuff
  • Mirror has been postponed for now
  • DNS changes
  • BoF rooms got slightly postponed, Y_Plentyn is on it.
  • "That looks fine I think"
• Bar
  • Looking for more volunteers for Bar shifts
• Talkrooms / BoF rooms
  • Are apparently setup, thanks tiago.
  • Water for the speakers => speak to the bar
• Opening Ceremony
  • gaudenz, moray, OdyX are on it.
• For Le Camp
  • Broken window in "4"
  • Numbers for food and nights are now getting urgently needed.
• AOB
  • We should encourage DebCamp attendees to blog about it, and get them write the article for the FinalReport
  • Lebara SIMs
    • Arrived one day earlier, question is whether he should stay for another day, hug decides.

2013-08-09 - 14h30 CEST

• Camping
  • Problem is for tents inhabitants being rightfully bothered by the noise close the Batiment 8 hacklab.
  • #agreed: no actions needed right now.
• Coordination setup Saturday
  • Proposal: synchronisation meeting with -team and all available volunteers tonight
  • List of things to do at gaudenz, he also calls for a meeting, 20h00.
• Stuff to arrive
  • internet.ch: hug and h01ger are on it
  • brack: hug and h01ger are on it
  • bags: apparently will arrive tomorrow according to rumours
• Front-Desk location
  • cate and nattie are on it; proposal from team is in the chapel
• Network
  • Working on DNS for video
  • Working on IPv6
  • Two wireless networks are being setup
• Video
  • Main room is setup
  • Second room is mostly setup
• Bar
  • Cups distribution
    • Stop tracking them individually, everyone should bring cups back to the bar, people will get asked to pay for additional cups they might take home
  • Coffee
    • #agreed morning coffee is to be organized by participants
    • #agreed discussion with Le Camp about usage of the coffee machine
    • #agreed annoucement ceremony needs to tell about the use of common facilities such as kitchens
    • #agreed kitchens will be left open for the participants to use
    • #agreed Industrial kitchen of Carré will be closed, all other kitchens are to be opened
• staff and video T-shirts:
  • video: distributed through video team
  • staff: distributed through FrontDesk and tonight at the meeting
• Le Camp
  • Coffee machine usage for 1.-
  • Fruits at breakfast
• AOB

2013-08-08 - 14h30 CEST

• Bar
  • #info: cups finally arrived, bigger size, then lower prices.
  • #info: 1 CHF for most things (4dl beer), thanks to a big donation specifically targetted at the bar
  • Prices get enforced as soon as cups are distributed
• FrontDesk
  • Badges have started to be printed for attendees
  • T-shirts have been sorted out
  • Bags Delivery status update: #info the bags arrived to the wrong company, and we should have gotten a wrong delivery. Y_Plentyn is on it, phoning and hoping we'll get them tomorrow.
  • #agreed FD deliver cups, t-shirts and badges as soon as all of FrontDesk is ready.
  • Walkie-Talkies: 4 need to be put to good use. Channel "4-7" is agreed upon; one wt in FD, one in OrgaOffice, two for network
• Video team
  • Status: first room is done, second is ongoing; server side is being worked on
• Network
  • Status
    • one issue is that one of the sockets from main talk room is not useable, XTaran and h01ger are on it.
    • apparently LeCamp's public wifi is broken, ISP coordination needs to happen at the Le Camp meeting.
  • Issues are to be reported on … wiki page … , inform debconf-discuss please.
• Venue issues:
  • path-lighting at night between the buildings still didn't happen.
  • food is great
• Attendee information is being consolidated by tassia.
  • Signs from the bus station are to be put by bubulle, new signs master

2013-08-07 - 14h30 CEST

• Shopping coordination
  • #agreed nattie+FrontDesk are doing shopping coordination, please go to them for requests and general shopping coordination
• Network
  • People are experiencing lag/packets loss/etc; XTaran's team on it, as soon as servers are setup
  • Staff is well staffed for the moment
• Video Team
  • Waiting for the network
• Badges, T-shirts and attendee stuff
  • Cups: on their way, they should arrive tomorrow, Benedikt is on it
  • Bags: should arrive "during this week", Y_Plentyn is handling the delivery.
  • Badges: Attendee badges has become a problem as they will arrive wrong apparently. OdyX is organizing local printing for these, arrival expected today.
• Venue concerns
  • people would appreciate non-sweets for breakfast
  • vegetarians-non-fish has been an issue today, cooks have reacted, it shouldn't happen anymore
  • path-lighting at night between the buildings
• Attendees information
  • Consolidate debconf.org, debconf13.debconf.org and wiki.debconf.org information targetted at attendees; also make sure the FrontDesk number is communicated. tassia will check.
  • Once that's done, an email to all attendees should be sent with both information and pointers
  • Signs from the bus station: nattie will do the laminating, gaudenz will show inkscape to nattie.
• Sponsoring "thank you ad" in linux magazin to thank our sponsors. we need a design...
  • OdyX will work on it with rafw.
• Smoking
  • Please keep an eye on people to make sure standard regulations aka "no garbage" is enforced
• DayTrip
  • OdyX and rafw coordinate and try to get a proposal ready for tomorrow.
• Solarflare sponsoring proposal:
  • 300 CHF worth of coffee
  • #agreed everybody gets his first coffee for free during DebConf, until 150 coffees are reached.

2013-08-06 - 20h30 CEST

• Intro
  • Building 8: bar, hacklab and frontdesk
  • Zwingli: smallers rooms, 2 more hacklabs
  • Bâtiment Principal: food, main talk room
  • Please avoid disturbing the non-DebCamp attendees in Zwingli (one person in Zwingli, 15 persons in the other building)
• Hacklabs:
  • Tables and power have been set, but there isn't enough power available everywhere (multiple plugs)
  • No moar swiss plugs are needed: please bring power bars of all types to Orga Office (Ancienne Poste).
• Network: XTaran arriving late → #info network mañana
  • First thing: 9-10 meeting with ISP, aftwerwards, networking setup, hacklab
• Food times:
  • Please check: DebConf13/Welcome#Food
  • OdyX will manage the ringing of the bells for all food times besides breakfast.
• Bar
  • Minerals and beer are available
  • Eventually also breakfast
  • Cans with syrup and ice tea in the fridge, for free, marking is a good idea.
  • Bar only opens from lunch up, for the whole afternoon
  • Kitchen stays bar-team reserved, upper door of Bâtiment 8 gets closed.
  • #info: cups are 0.3l cups, 0.4l official cups are on their way.
• Meeting times:
  • Team meeting happen at 14:30
  • OdyX+gaudenz will communicate a change of meeting time with Le Camp to make it happen everyday at 15:30
• Accomodation
  • No problems
• Front Desk
  • Not many people signed it, nattie to sign in more people.
• Stuff:
  • Badges: delay for the attendee badges, OdyX to work on all other badges already
  • T-shirts: on their way
  • Bags: on their way apparently.

• Shopping list for 2013-08-06:
  • Power bars and plugs
  • Network cables (check with ISP whether they can provide moar)
  • PC-express - firewire card
  • Video-team needs 12 "9V block-batteries"

2013-08-06 - 12h00 CEST

• Network
  • DebConf13 SSID not working => wait until XTaran arrives
• FrontDesk
  • People are already arriving, we need to check them in soon
  • Badges => OdyX
  • Front-Desk checking in => nattie
  • Tables setup, etc.
• Bar
  • Need help for the beer carrying to number 8 and setup the kitchen, bar => Benedikt + …helpers…
• Hacklabs
  • Not clear consensus on the attributions of rooms => Let's use bâtiment 8 as first hacklab
• Labelling & list of things
  • Agreed: nattie is the labelling, listing and laminating master
• Lunch
  • Agreed: gaudenz is going to get food for the orga team members
• Phonelist from OrgaTeam
  • gaudenz does the list, everyone sends his phone number to him.
• Press Release
  • Agreed: nattie, rafw and OdyX to contact press@debian.org, debian-publicity@lists.debian.org and get the press release out, 16h.
• Invitation to sponsors
  • Agreed: gaudenz to draft invitation
• Badges, T-shirts:
  • On their way, likely there tomorrow