DebConf7/ToDo

DebConf7/ToDo - after debconf is before debconf (? -- JonDowland)

chiace

accommodation

• need to book places for people to stay ASAP

sponsorship

• find money
• arrange lots of bandwidth
• arrange to be lent servers
• arrange to be lent some desktop machines -- maybe for video team, also as public terminals
• optionally arrange to be lent some laptops for attendees to use

visas

• provide more information to attendees who need visas on what to do
• provide sponsor letters to attendees we know

talks

• send out call for papers/talks/discussion sessions
• optional proceedings papers, need to get in time for printing
• someone's idea: try to get a talk from Harald Welte about gpl-violations.org, also see http://gnumonks.org/~laforge/weblog/2006/02/22#20060222-buried-alive

networking/Internet

• arrange with sponsor ISP(s)
• arrange with Teviot for internet connection(s) to be installed and tested before DebConf
• plan network infrastructure for building, discuss practicalities with Teviot

travel

• work out when people should book for the best prices, and encourage them to do so
• try to find best/reasonable costs (maybe from attendees themselves), as guidelines for travel sponsorship amounts

food

• discuss further with Teviot catering people: prices, vegan options
• see if we can get Teviot to accept non-money food vouchers
• give estimates of numbers eating (per meal) per day to Teviot
• tell them if we don't want lunch on the day trip day

theme

• design t-shirts, proceedings cover - [Colors Proposal]
• sign/banner for venue? (but would need to check with Teviot before printing a big banner...) - [Proposal 01, Edit SVG]

information

• keep website updated with any new information
• provide more detailed information on getting to Teviot from the airport, including photographs

c4tcaroeltta

A/V

• need to arrange projectors, screens, for main talk rooms and a discussion room
• whiteboards/flipcharts? (useful, but might not be visible in main talk rooms, maybe better to use software)
• what do the video team want?

t-shirts

• theme (see above)
• cost for print runs?
• print in sizes requested by attendees, plus some additional

todo after DebConf and after cleaning the local venue

• thank volunteers
• thank sponsors, send a sponsorpack to them
• decide what to do with physical leftovers from DebConf