DebConf5VolunteerManager

Volunteer Managers for DebConf5

The Tasks of a Volunteer Manager

In the past we had a workforce of 30+ helpers in Oslo with coordinators for 2 bigger task forces (reception/information and sleeping quarters guard). Those coordinators would

• find people to man the stations during all (necessary) times (perferably well in advance; oslo had detailed time tables where people could sign up),
• answer the questions the volunteers have, show them (==perform) the necessary tasks
• write up the FAQs for each job (e.g. for the information: telefon numbers to the janitor, the taxi cab company, the code to disarm the fire alarm...),
• know where your volunteers are (if conference attendees look for one (we should use special colored tshirts for volunteers)
• find something nice and motivating to give as a present to the volunteers.
• explain the general goal the volunteers should have: make the event a pleasent, save and smooth one for everyone (including themself).

In Oslo there was a general meeting two days ahead of the start of debcamp with general inforation (pep-talk and real info).·

Task List for Volunteers

This is an incomplete list of tasks for volunteers:

• driving people (e.g. airport - HUT - airport)
• packing conference bags
• preparing name tags
• information desk
• registration desk
• carrying tables and chairs both before and after the conf
• cleaning out the dorm and smökki and auditoriums after the event and recreating the original state
• documenting the original state of all rooms we will touch (digital camera)
• filming talks and events
• guarding the dorm when everyone is gone
• guarding smökki when everyone is gone
• carring food from food place (name?) to breakfast place
• cleaning up breakfast place after and during breakfast
• cleaning up junk after day trip
• cleaning up junk after barbeque
• cleaning up junk after sauna
• cleaning up junk in the dorm regularly
• cleaning (with vacuum cleaner etc) dorm and smökki regularly
• collecting money for special activities, like for buying beer or so. (seen in Oslo)