DebConf5TodoExtra

This page describes the organization activities that are taking place to have DebConf5 in Helsinki, Finland.

Right now, we have some preliminary information about the possible dates and place:

From July 1st till 18th. HUT, Otaniemi, Espoo, Finland.

required things:

• location
  • HUT
    • hacklab (computers, connectivity)
    • testing facilities (serial cables, screens, connectivity, screwdrivers & tools)
    • bof facilities (smaller rooms, if possible with beamers, connectivity)
    • auditorium/audimax for talks
    • coffe and soft drinks, snacks
  • lan connection/ wireless connection
  • R: Jesus Climent

> The proposed building has internet connection

• IT administration
  • mirrors
  • servers
  • load balancing ?
• sleeping facilities
  • Universitys dormatory without furniture but WLan and 100Mbit TP
  • cleaning service
    • gym hall for low budget close to the location, connectivity
    • cheap hotels close to location
  • 100-150 people (expected to be able to house 200)

> HUT has proposed 20Ke rent of a complete building. > missing beds and/or mattresses.

• catering/food
  • if possible use the mensa(?)
  • or provide a catering similar to what we had in oslo
  • Liw's sister is a source of information

> R: Lars Wirzenius (temporary)

• social events (formal dinner, sight seeing, trips...)
  • • formal dinner with DPL
    • sight seeing tour for both DDs and attendance
    • propably 2 or 3 evening events (disco/party, dinner, heuriger...)
    • 1 or 2 trips (eg boat trip/river cruise, some village/city nearby)
  • HUT has already pre-reserved some rooms ?
    • turism and social events
  • sunday, possibly an organized trip to somewhere
    • Estonia
    • Somewhere in Finland
      • visit to Linus' house

> R:

• accounting/treasurery/money stuff
  • possibility of bringing people who cannot afford the trip
  • who is elegible: speakers, DDs, NMs, ...
  • taking care of accounting
  • local non-profit/for-profit organization
  • relationship with sponsors
  • Nokia Institute ?
    • possible problems with competing companies
  • liiwi is going to talk with people from the kauppakorkeakoulu
  • Linux Aktivaatori is being contacted

> R:

• webmaster, communication media, information channels
  • mailing lists are already working
  • wiki ?
  • web pages
  • ...

> R:

• press
  • press contacts. R: Arto Teras

• video streaming/recording
  • "We need cameras. No, more cameras."
  • Otaniemi Underground Broadcasting S. ?
  • Teemu (part)

> R: Martin Langhoff ?

• talks
  • call for papers
  • "papers must become papers": pdf or similar ?
  • review board / decision board
  • preparing the speakers for speaking
  • R: Jeff Bailey ?
• graphical design
  • design of logo and related colors/fonts/layouts
  • taking care of items:
    • merchandising
  • t-shirts
    • base colors should not be white
  • other things
  • R: Jukka Rajala "montana"
• travel arrangements
  • taking a bus from germany
  • flying to UK**> Ryanair
  • flying yo Estonia**> boat
  • DUDE! just make the suggestions and delegate to the origin countries
• key signing party
  • R: Mako and/or Weasel
• Sponsorship
  • O'Reilly (books)
  • IBM
  • HP
  • Sun (where does that come from? they never bothered...)
  • Linspire
  • Linuxmagazine
  • Nokia (already contacted)
  • local linux companies: SOT, F-Secure
  • Dell
  • AMD
  • Xandros
  • Intel
  • NUUGF

> R: Andreas Schuldei

• Conference Management System
  • full blown talks, auditorium, rooms, food, management

> R: Gunnar Wolf

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