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[edit] Meeting: DebConf 16 Cape Town bid -- 2014-11-26

Held at 2014-11-26T19:45:43Z in #debconf16-capetown on oftc. Convened by tumbleweed.

[edit] Attendees

  • indiebio
  • hvhaugwitz (Hannes von Haugwitz)
  • ginggs (Graham Inggs)
  • madduck (Martin Krafft)
  • highvoltage
  • tumbleweed (Stefano Rivera)
  • superfly (Raoul Snyman)

[edit] Minutes

[edit] Bid

  • The bid is due on Monday. All hands needed on deck, editing.
  • Bid with three options: UCT Upper Campus (chem eng), Breakwater, Technopark (probably in that order)

[edit] Venues

  • Breakwater campus is willing to negotiate on pricing, but we don't know by how much.
  • We found low-res floor plans for all UCT buildings in the ICTS wireless coverage maps.
  • Bernelle still needs to talk to UCT people about accessibility.

[edit] Automated Minutes

19:45:43 Meeting started
20:21:27 Meeting ended

[edit] Full log

19:45:43 <tumbleweed> tibid: start meeting about DebConf 16 Cape Town bid
19:45:43 * tibid gets out his memo-pad and cracks his knuckles
19:46:25 <tumbleweed> so, we have less than a week to submit the bid
19:46:39 <superfly> tibid: I'm Raoul Snyman
19:46:39 <tibid> superfly: Sorry...
19:46:49 <superfly> tibid: I am Raoul Snyman
19:46:49 <tibid> superfly: Righto
19:46:50 <tumbleweed> tibid: I'm Stefano Rivera
19:46:50 <tibid> tumbleweed: Sorry...
19:46:54 <tumbleweed> tibid: I am Stefano Rivera
19:46:54 <tibid> tumbleweed: Righto
19:47:00 <tumbleweed> that'll teach me to copy people
19:47:04 <superfly> hehehe
19:47:19 <madduck> how formal
19:47:25 <madduck> tibid: I am Martin Krafft
19:47:25 <tibid> madduck: Righto
19:47:38 <hvhaugwitz> tibid: I'm Hannes von Haugwitz
19:47:38 <tibid> hvhaugwitz: What?
19:47:46 <hvhaugwitz> ?
19:47:47 <ginggs> I am Graham Inggs
19:48:05 <tumbleweed> ginggs: address the bot
19:48:13 <tumbleweed> hvhaugwitz: syntax: "I am ..."
19:48:26 <hvhaugwitz> tibid: I am Hannes von Haugwitz
19:48:26 <tibid> hvhaugwitz: Okay
19:48:33 <ginggs> tibid: I am Graham Inggs
19:48:33 <tibid> ginggs: Righto
19:50:12 <superfly> Daddy duty calls, be back in a bit
19:50:31 <tumbleweed> ok
19:50:42 <tumbleweed> is there anything new from the last week?
19:50:46 <tumbleweed> I've been as lazy as ever :/
19:51:10 <tumbleweed> but there's a thanksgiving long weekend coming up, so I guess I'll be making up for that :)
19:51:23 <indiebio> I did nothing this week, had some rather big meetings, but they're done now, so I should get some stuff done tomorrow
19:52:10 <indiebio> all to report back is that Breakwater came back and is wiling to negotiate, but I haven't had a reply to our response to cut their prices in half...
19:52:38 <ginggs> Last week tumbleweed found the network diagrams for middle campus (Kramer) and it is as well connected as any building in upper campus
19:53:38 <tumbleweed> any idea about adding ourselves as an eduroam realm?
19:53:08 <ginggs> I've found out that it has full Eduroam (wifi) coverage as well ( )
19:54:42 <ginggs> tumbleweed: no idea. I thought we could just get temporary user accounts for each delegate (T numbers)
19:54:49 <tumbleweed> ginggs: o_O looks like icts' website articles are stored in LDAP. Mind blown. from
19:53:54 <ginggs> For reference, wireless coverage maps for the entire campus:
19:55:26 <tumbleweed> those wireless maps double as floor plans. nice
19:55:28 <tumbleweed> (if ugly ones)
19:55:34 <indiebio> oooh, nice
19:55:50 <indiebio> what do you mean, ugly?? they just need a scale
19:56:01 <tumbleweed> no scale, low res
19:56:02 * superfly is back
19:56:40 <indiebio> I can just ask where they come from and if we can get the higher-res,
19:57:25 <tumbleweed> I'm sure P&S has plans for all buildings
19:57:43 <tumbleweed> but they may not want to share them
19:57:57 <indiebio> yeah, but responding to emails seems a bit tricky for them.
19:58:30 <tumbleweed> ok back to our non-existent agenda
19:58:38 <tumbleweed> indiebio: any idea how much breakwater would negotiate?
19:58:40 <ginggs> Still no firm quotations from any of the film caterers, even after I received a call back from Byron @ She-Sha yesterday :( Hopefully we get at least one before the deadline to get some idea of pricing. I'll chase them up again.
19:58:47 <tumbleweed> indiebio: would it be enough for us to seriously consider them?
19:58:55 <superfly> tumbleweed: I don't think the articles are stored in LDAP, it's probably just the site that uses LDAP for auth&auth
19:59:15 <tumbleweed> superfly: that sounds more likely
20:00:05 <indiebio> tumbleweed: I don't know. I also suspect, from a TEDx event that was held there, they're not entirely good on their word, but I guess we will have more clout than a 'for-free' student driven event?
20:00:30 <tumbleweed> indiebio: hard to say, TEDx has a far stronger brand than Debian
20:00:41 <indiebio> I do think the response was good enough to list as an option, even a distant one?
20:01:29 <tumbleweed> that sounds sane. We bid with what we have. We don't have to have a locked-down venue
20:01:32 <indiebio> but they didn't pay anything to GSB, I think. anyways.
20:03:34 <highvoltage> o/
20:04:04 <tumbleweed> indiebio: you had an action to contact accom people about accessibility? any joy?
20:04:47 <indiebio> did nothing, really, sorry. made a note to do so tomorrow.
20:04:58 <tumbleweed> np
20:05:13 <tumbleweed> anything else we need to discuss?
20:05:27 <tumbleweed> I guess how we get from here to a bid, in a few days
20:05:46 <madduck> yay! bid!
20:06:13 <tumbleweed> I'd strongly encourage everyone to hang out here when you can, and make a noise. We need to get this rolling, somehow, and maintain the momentum
20:06:43 <tumbleweed> I should have some time this afternoon, to start working at it
20:06:59 <madduck> you could subscribe the mailing list to the wiki diff bot
20:07:10 <tumbleweed> that sounds like a good idea
20:07:23 <highvoltage> I wouldn't even know where to start to be honest. would it be useful to maintain some kind of todo list / tracker?
20:07:29 <indiebio> I got the idea we just put the bid page onto the official bid page or something like that
20:07:49 <tumbleweed> indiebio: sure, but we need to polish it into shape, first
20:07:58 <madduck> so what is your bid going to be like? one venue?
20:08:05 <madduck> with a backup that's already developed?
20:08:14 <tumbleweed> madduck: I think a main, and 2 backups
20:08:18 <tumbleweed> breakwater is still on the cards
20:08:24 <tumbleweed> technopark is a good non-UCT backup
20:08:30 <madduck> okay, would the backups be strong enough to be listed next to the main in a table, like dc15?
20:08:40 <tumbleweed> breakwater is
20:08:47 <tumbleweed> technopark isn't developed enough, I think?
20:08:50 <tumbleweed> indiebio, wendar?
20:09:19 <indiebio> not to my knowledge, no
20:09:44 <madduck> well, main+strong backup+backup backup sounds like you could make it a table and subpages like dc15
20:09:58 <madduck> i just feel that's a better way to present than an all-in-one page
20:10:00 <tumbleweed> yeah, that'd probably make sense
20:10:04 <indiebio> so that would be a good thing to do, focus on technopark and use that location checklist to refresh our memory on anything else venue related...
20:10:27 <madduck> so what you could do is copy the dc15 pages and simply revamp it all to suit dc16
20:10:38 <tumbleweed> highvoltage: we need to address the content of LocationCheckList in the bid. So it's our todo list
20:10:45 <madduck> and when you are done, then read through the checklist and make sure you've included all peculiarities
20:10:52 <madduck> all details, if relevant.
20:10:53 <highvoltage> tumbleweed: righto
20:10:57 <tumbleweed> if someone could transform that into a more approachable todo list, that'd be a good first task
20:11:18 <tumbleweed> I mean, look at what we have, and figure out what we're missing
20:11:26 <tumbleweed> and then there's just polish polish polish
20:12:04 <indiebio> tunbleweed, I think that could be done as we do technopark, because there
20:12:22 <indiebio> there's nothing on technopark yet, so that will be a way, for me at least, to get used to the list
20:12:24 <madduck> tumbleweed: I would use the final bid to figure out what's missing, rather than to do another level of indirection at this point
20:12:28 <madduck> there is not much time left.
20:13:14 <tumbleweed> madduck: yeah. But one needs to do the comparison other bids / checklist, to see what we're missing, and find a good starting point
20:13:31 <tumbleweed> sure, don't waste too much time, drawing up a list of what to do, rather do it :)
20:13:43 <madduck> we put a lot of time into dc15 to make sure it was a complete bid
20:13:50 <madduck> just saying, there's your framework
20:13:53 <tumbleweed> yeah
20:14:12 <indiebio> ah, OK, I confused location checklist with the bigger checklist.
20:14:19 <madduck> about comparison with other bids: you need not compare yourself to other dc16 bids yet.
20:14:19 <tumbleweed> although that was later in the cycle than this. we can expect to be a little less confused
20:14:37 <madduck> tumbleweed: later in what cycle?
20:14:49 <tumbleweed> the bid was in jan last year, wasn't it?
20:15:02 <madduck> yeah sure, but we were done in december too ;)
20:15:07 <tumbleweed> err a little less complete, not confused
20:15:16 <madduck> yes you need not be complete
20:15:52 <madduck> it's just my suggestion to use a framework, but ymmv
20:16:57 <tumbleweed> any other business?
20:17:44 <madduck> I would be very happy to critically "proof-read" the bid once its done
20:17:56 <madduck> but I can only realistically do this Sunday morning.
20:18:47 <tumbleweed> that'll be useful
20:18:55 <indiebio> So if I'm reading this right, we all have an ACTION point to fill this in (on a new copy, obviously):
20:19:08 <indiebio> and we should try to have something for madduck on sunday morning.
20:19:15 <tumbleweed> that's the plan
20:19:20 <indiebio> that's doable
20:19:40 <tumbleweed> indiebio: not really a new copy, but into our bid
20:20:34 <tumbleweed> e.g. the venue pages I started contain a chunk of it
20:20:36 <indiebio> ah, well, even more doable. I don't see a problem, TBH
20:20:47 <tumbleweed> yeah
20:20:55 <tumbleweed> ok, I think we're pretty much wound up
20:20:59 * tumbleweed can go try to get lunch
20:21:27 <tumbleweed> tibid: end meeting

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