DebConf13.ch Team meeting minutes - 2011-11-16

[edit] Location

Theaterplatz 2, 3011 Bern, Adrianos Meetingroom Time: 1845 - 2145 (trains leave around 2200)

[edit] Attendees list

Gaudenz Steinlin (gaudenz), in Bern
Giacomo Catenazzi (cate)
Luca Capello (gismo)
Didier Raboud (OdyX)
Axel Beckert (XTaran)

[edit] Short updates

[edit] Documents storage / git

Everyone around the table has access to both the public and private git repositories.

[edit] ToDo items from last meeting - short status

Fiesch was unsuccessfully contacted by gismo.

[edit] Venues

[edit] Zurich

Q: Should we consider Zurich as a possible venue?

Discussion outcome: good accomodation is difficult to find; all the three current options (two bunkers and a hotel) taken into account sum up to what Vaumarcus provides. Meals might be cheaper than Vaumarcus (summing ~ 25 €) though.

Conclusion of the meeting's attendees: Zürich is to be kept as a backup, as much as Geneva, but there is a clear need of someone stepping in as responsible for Zürich, including presence at physical meetings.

[edit] Fiesch

Q: Contact? Should we still consider Fiesch?

Contact was unsuccessful so far; gismo re-contacts Fiesch, by phone.

[edit] Venue visits

[edit] Vaumarcus

About the visit, see summary mail and [DebConf13/Switzerland/Vaumarcus Vaumarcus' location checklist] (to be completed more).

The remaining problems are:

accomodation capabilities might be limiting if the attendance to DC13 is high
internet connectivitiy is not sufficient currently, although the responsible of the venues intends and wants to provide better connectivity.

[edit] Geneva

The bunkers have been visited: they are standard bunkers, 3-beds high, underground' buried. Pictures are available on the public git.

It's to be noted that the 2012 RMLL will be organized in Geneva; we should contact them.

[edit] Varia

[edit] Expected attendee count

see data from previous debconf
- attendees in Banja Luka: attendees who really arrived by day
- about 10% professional or corporate
- about 2/3 needed accomodation in Banja Luka, less in New York (the remaining 1/3 handles accomodation themselves)
- about 1/3 attends debcamp in some form, basically everyone at debcamp is sponsored
- average of 67 persons at debcamp in banja luka (from 44 the first day up to 182 the last day)
- average of 306 persons during debconf in banja luka (217 with debconf provided accomodation); maximum was around 327 persons present during the same day
- average of 195 during the whole 15 days (145 with debconf provided accomodation)
- this means for vaumarcus: accommodation: 195 persons * 22 Fr. * 15 days = 64350, food: 195 * (40) * 15 = 117000, total: 181350

We should keep in mind that acccomodation might be a problem if "too many" people show up. Numbers are hard to get accurate view on given that not everyone registers, etc.

[edit] Venues conclusion

Did a venue turn out to not be suited to our needs?

The priority list stays the same:

First option is Vaumarcus
Backup options are Geneva and Zurich.

It is obviously possible in Vaumarcus, although with some solveable issues.

[edit] Document presenting the bid for external persons (venue, sponsors, ...)

Document from Debconf10 is available in the debconf-data SVN repo ( svn://svn.debian.org/debconf-data )

[edit] Possible sponsors

[edit] Brainstorming

Money
- FLOSS-friendly companies
  - Google
  - Credativ
  - LiiP
  - local.ch / search.ch
  - camptocamp.com
  - Puzzle
  - Namics
  - IBM
  - Hostpoint
  - Day (now Adobe)
  - Switch
  - nine.ch
  - Brack, maybe also digitec
  - SF (TV)
- States:
  - Canton de Vaud
  - Canton de Neuchâtel
  - City of Lausanne
- Universities / Research facilities / Education
  - EPFL
  - ETHZ
  - CERN
  - HE ARC
- Banks
  - Crédit Suisse
  - UBS
  - ZKB
  - all where we have contacts to the IT dept.
- FLOSS communities
  - Swisslinux.org
  - GULL
  - /ch/open
  - LUGS
  - Ubuntu Local Team Swiss
- Debian consultants in Switzerland

Hardware
- HP
- IRILL
- Swiss "hardware" manufacturers (from FreieComputer.ch list, from Debian's list)
  - lixenis.ch
  - revamp-it.ch
  - asimplecomputer.com
  - ichbinleise.ch
  - web4you-gmbh.ch
  - ziil.ch

Connectivity (+ ev. money)
- Init7
- Swisscom
- Dolphins
- … other ISPs (some already use Debian)
- SixxS

[edit] TODO list

gismo
- Contacts Fiesch
  - done, details added to the main page
- Reconfirms with Vaumarcus the internet connectivity, including getting a semi-formal agreement from them to increase confidence (get them write down "we _will_ have fiber early in 2013")
  - we will be soon in contact with the person in charge for the Internet connectivity
- talks with madduck about the below
  - done as per <mid:87k46xw76u.fsf@gismo.pca.it>

madduck (to be contacted)
- Budget preparation
- Sponsoring !? (to be discussed with him)

gaudenz
- Nice bid preparation ("Swiss" part, "Venue" parts, answering the LocationCheckList in a nicer way); on the wiki; with OdyX helping

XTaran
- Gets in contact with Swisscom' and Init7 guys to investigate the various networking options: "wireless point-to-point", adhoc fiber

[edit] Next meeting

05. December 2011, 18h45

DebConf13/Switzerland/minutes-20111116

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