DebConf13/Switzerland/minutes-20111116
DebConf13.ch Team meeting minutes - 2011-11-16
Contents |
[edit] Location
Theaterplatz 2, 3011 Bern, Adrianos Meetingroom Time: 1845 - 2145 (trains leave around 2200)
[edit] Attendees list
- Gaudenz Steinlin (gaudenz), in Bern
- Giacomo Catenazzi (cate)
- Luca Capello (gismo)
- Didier Raboud (OdyX)
- Axel Beckert (XTaran)
[edit] Short updates
[edit] Documents storage / git
Everyone around the table has access to both the public and private git repositories.
[edit] ToDo items from last meeting - short status
- Fiesch was unsuccessfully contacted by gismo.
[edit] Venues
[edit] Zurich
Q: Should we consider Zurich as a possible venue?
Discussion outcome: good accomodation is difficult to find; all the three current options (two bunkers and a hotel) taken into account sum up to what Vaumarcus provides. Meals might be cheaper than Vaumarcus (summing ~ 25 €) though.
Conclusion of the meeting's attendees: Zürich is to be kept as a backup, as much as Geneva, but there is a clear need of someone stepping in as responsible for Zürich, including presence at physical meetings.
[edit] Fiesch
Q: Contact? Should we still consider Fiesch?
Contact was unsuccessful so far; gismo re-contacts Fiesch, by phone.
[edit] Venue visits
[edit] Vaumarcus
About the visit, see summary mail and [DebConf13/Switzerland/Vaumarcus Vaumarcus' location checklist] (to be completed more).
The remaining problems are:
- accomodation capabilities might be limiting if the attendance to DC13 is high
- internet connectivitiy is not sufficient currently, although the responsible of the venues intends and wants to provide better connectivity.
[edit] Geneva
The bunkers have been visited: they are standard bunkers, 3-beds high, underground' buried. Pictures are available on the public git.
It's to be noted that the 2012 RMLL will be organized in Geneva; we should contact them.
[edit] Varia
[edit] Expected attendee count
- see data from previous debconf
- attendees in Banja Luka: attendees who really arrived by day
- about 10% professional or corporate
- about 2/3 needed accomodation in Banja Luka, less in New York (the remaining 1/3 handles accomodation themselves)
- about 1/3 attends debcamp in some form, basically everyone at debcamp is sponsored
- average of 67 persons at debcamp in banja luka (from 44 the first day up to 182 the last day)
- average of 306 persons during debconf in banja luka (217 with debconf provided accomodation); maximum was around 327 persons present during the same day
- average of 195 during the whole 15 days (145 with debconf provided accomodation)
- this means for vaumarcus: accommodation: 195 persons * 22 Fr. * 15 days = 64350, food: 195 * (40) * 15 = 117000, total: 181350
We should keep in mind that acccomodation might be a problem if "too many" people show up. Numbers are hard to get accurate view on given that not everyone registers, etc.
[edit] Venues conclusion
- Did a venue turn out to not be suited to our needs?
The priority list stays the same:
- First option is Vaumarcus
- Backup options are Geneva and Zurich.
It is obviously possible in Vaumarcus, although with some solveable issues.
[edit] Document presenting the bid for external persons (venue, sponsors, ...)
- Document from Debconf10 is available in the debconf-data SVN repo ( svn://svn.debian.org/debconf-data )
[edit] Possible sponsors
[edit] Brainstorming
- Money
- FLOSS-friendly companies
- Credativ
- LiiP
- local.ch / search.ch
- camptocamp.com
- Puzzle
- Namics
- IBM
- Hostpoint
- Day (now Adobe)
- Switch
- nine.ch
- Brack, maybe also digitec
- SF (TV)
- States:
- Canton de Vaud
- Canton de Neuchâtel
- City of Lausanne
- Universities / Research facilities / Education
- EPFL
- ETHZ
- CERN
- HE ARC
- Banks
- Crédit Suisse
- UBS
- ZKB
- all where we have contacts to the IT dept.
- FLOSS communities
- Swisslinux.org
- GULL
- /ch/open
- LUGS
- Ubuntu Local Team Swiss
- Debian consultants in Switzerland
- FLOSS-friendly companies
- Hardware
- HP
- IRILL
- Swiss "hardware" manufacturers (from FreieComputer.ch list, from Debian's list)
- lixenis.ch
- revamp-it.ch
- asimplecomputer.com
- ichbinleise.ch
- web4you-gmbh.ch
- ziil.ch
- Connectivity (+ ev. money)
- Init7
- Swisscom
- Dolphins
- … other ISPs (some already use Debian)
- SixxS
[edit] TODO list
- gismo
- Contacts Fiesch
- Reconfirms with Vaumarcus the internet connectivity, including getting a semi-formal agreement from them to increase confidence (get them write down "we _will_ have fiber early in 2013")
- talks with madduck about the below
- done as per <mid:87k46xw76u.fsf@gismo.pca.it>
- madduck (to be contacted)
- Budget preparation
- Sponsoring !? (to be discussed with him)
- gaudenz
- Nice bid preparation ("Swiss" part, "Venue" parts, answering the LocationCheckList in a nicer way); on the wiki; with OdyX helping
- XTaran
- Gets in contact with Swisscom' and Init7 guys to investigate the various networking options: "wireless point-to-point", adhoc fiber
[edit] Next meeting
- 05. December 2011, 18h45