DebConf13/DayTripPlanning

Plan

To be decided by the DebConf Team members in charge of the DayTrip.

Planning

(Please only edit that part if you're gaudenz, rafw, madduck or OdyX. Coordinate with them if needed)

08:00	Breakfast at Le Camp All attendes will take a picnic provided by Le Camp.				Hardcore Hiking, Activity D2 From Le Camp -> Soliat 5 hours 15km You should start from Le Camp around 08:00 to be at Soliat around 13:00. There is one communal shower for 3 persons available (sponsored by DebConf).
08:15
08:30
08:45
09:00	Coach trip to La Chaux-de-Fonds
09:15		Coach trip to Asphalt Mine and to Les Rochat for Hike D		Coach trip to Les Rochat and to Asphalt Mine
09:30
09:45
10:00	International Clock-making Museum, La Chaux-de-Fonds, Activity A Price CHF 12.50 Capacity: it is not an issue. Note: This activity is wheel chair accessible.			Hiking, Activity D1 From Les Rochat -> Soliat 2.5 hours There is one communal shower for 3 persons available (sponsored by DebConf).
10:15		Visit of Asphalt mine, Activity B Price: CHF 13.50 per person (negociation possible) Capacity: It is not an issue for them: I have announced 140 people Note: It is possible to eat the ham cooked in Asphalt for CHF 25.	Coach trip to Absinthe distillery
10:30
10:45
11:00
11:15			Visit of an absinthe distillery in Couvet, Activity C Price: CHF 7 per person Capacity 40
11:30
11:45	Coaches from La Chaux-de-Fonds to Soliat
12:00
12:15		Coaches from Asphalt mine to Soliat	Coaches from Couvet to Soliat
12:30
12:45
13:00	Apéro at Soliat, then lunch, freetime, outdoor games, etc
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00	First Coaches to Neuchâtel
15:15
15:30
15:45	Freetime in Neuchâtel
16:00		Later Coaches to Neuchâtel
16:15
16:30
16:45
17:00		Buskers' festival, music in the streets
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00	"Rendez-vous" for boarding the boat
19:15
19:30	Boat trip from Neuchâtel to Vaumarcus Conference dinner
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30

Note for free time in Neuchâtel:

For those who are interested in technology we could arrange a visit to CSEM.

For those for are interested in history they could have a guided walk in the city and have a look on the castle.

Bad weather planning

3 days before we will look at the weather forecasts. If the weather looks too bad we will cancel apéro at Soliat and Picnic at Creux-du-Van. We will eat the picnic at Le Camp or at Chézard-St-Martin TBD.

Budget

Morning activities cost

Activity	Number of attendees (estimates)	Price per person (CHF)	Total
A	90	12.50	1125
B	100	~12.50	1250
C	40	7	280
D	22	~5 for showers	110

Total cost

	Total cost in CHF (estimate)
Total for morning activities	2765
Apéro	?2500
Lunch cost (hidden cost)	2520
Coaches	5000
Boat (3 hours)	7020
Dinner on boat without beverage: 29*252*1.08	7892
Total	27887

	budget in CHF
Day Trip from budget	17400
Conference dinner from budget	10440
Total	27697

2013-08-12

Calculation with actual penta numbers:

What	Unitary price	How much	Total cost in CHF
Clock museum	12.50 CHF	31	387.50
Clock museum (guides)	110 CHF	2	220
Asphalt Mine	13.50 CHF	25	337.50
Absinthe distillery	7 CHF	39	210
Hikes		40 (short) 44 (long)
Coaches		1650 (Short Hike) 1100 (Apshalt) 1650 (Clock museum) 1100 (Absinthe)	5500
Apéro			1200
Boat		6000 + TVA	6480
Dinner (Trout)	135	31.32	4228.20
Dinner (Chicken)	65	31.32	2035.80
Dinner (Veg)	40	31.32	1252.80
Dinner (Vegan)	7	31.32	219.24
Dinner (water)	62 bottles	9.18	569.20
Minibus	per km		200
Total			22840.24