DebConf12/Meetings

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This page contains agendas and links to meeting minutes for DebConf12 IRC and Real Life organizational meetings. For each meeting we collect agenda items prior to the meeting here. As soon as possible after the meeting we try to mail meeting minutes to the relevant lists. Then links are added for each meeting to said minute mail as well as the meetbot logs.

Contents

[edit] Global Team meeting, Tuesday, 18. September 2012, 17h00 UTC, #debconf-team@irc.debian.org

Meeting page; agenda and minutes

[edit] Global Team meeting, Tuesday 21. August 2012, 18:00 UTC, #debconf-team@irc.debian.org

Meeting page; agenda and minutes

[edit] Global Team meeting, Monday 13. August 2012, 18:00 UTC, IRC, #debconf-team@irc.debian.org

Meeting page; Agenda and minutes

[edit] Global team meeting, Tuesday 26 June 2012, 18:00 UTC

  • Venue status
  • Connectivity
  • Food status
  • Money status
  • Accommodation status
  • Talks schedule
  • Decisions: backup connection, hotel booking
  • AOB

[edit] Global team meeting, Tuesday 19 June 2012, 18:00 UTC

  • Status of government support
  • Accommodation
    • Final numbers/hotel booking
  • Money
    • Do we need to use 'emergency route' to send some money?
    • Travel sponsorship budget decision
  • Printing stuff
    • Tshirts: final numbers and sizes
    • Attendee bags
  • AOB

[edit] Global team meeting, Tuesday 12 June 2012, 18:00 UTC

  • Status of government support
  • Budget status
  • Registration and sponsoring (spending) teams:
    • Accept sponsorship (aka: do we have money?)
    • Reconfirmation reminders, consistency check (and volunteers to contact people with inconsistent data in penta)
    • Extension of reconfirmation for people asking sponsorship (FA and/or travel)?
    • Travel sponsorship team: budget, status and deadline
    • Accommodation and food for non-sponsored (and non pro/corp) people
  • Talks team
    • Current status: Rating, amount of talks, etc.
    • Define schedule outline
    • Proceeding
  • Food
  • AOB
  • minutes

[edit] Global team meeting, 5 June 2012, 18:00 UTC

  • Sponsorship (incoming)
    • Status on government support
  • Sponsorship (outgoing)
    • food+accomodation: status, what next? (how/what change in penta, who send mail to non-sponsored persons)
    • Do we still expect to have travel sponsorship? If not, communicate it to the attendees now!
  • Registration
    • Deadline for confirmation of attendance? (and to send the call for reconfirmation)
  • Talks team: status, confirmations, start scheduling.
  • Venue status
  • Hotel status
  • AOB
  • minutes

[edit] Global team meeting, May 29 2012, 18:00 UTC

  • Internet/Connectivity
  • Sponsorship team
  • Sponsors payments
    • attendees payments?
  • GSOC students sponsoring
  • Food team status
  • Debian consultant mail
    • donors page on website?
  • AOB/next meeting
  • minutes

[edit] Global team meeting, May 22 2012, 18:00 UTC

  • Final numbers for sponsored food/accomodation
    • Blocking hotels
  • Internet/Connectivity
  • Debian Day status
  • Food team status
  • Sponsors payments
  • Sponsorship team
  • AOB/next meeting
  • minutes

[edit] Global team meeting, May 9 2012, 18:00 UTC

  • Report from the field trip
    • uplink
    • fibreswitch
    • food location
  • Debian Day
    • Stands
  • Budget
  • TravelGrants
    • Team status
  • Government status
  • Free and leisure time
  • DebConf12 art
  • Food team status
  • AOB/next meeting
  • minutes

[edit] Global team meeting, April 25 2012, 18:00 UTC

  • localteam status update
    • UCA Status
    • network / server
    • food
  • Registration status
    • cooperate/professional costs
  • Fundraising status
  • Arrival date/DebConf start date
    • we might have busses..
  • AOB/next meeting
  • minutes

[edit] Global team meeting, April 11 2012, 18:00 UTC

[edit] Global team meeting, 28 March 2012, 18:00 UTC

  • Venue/budget

[do not add more topics here]

[edit] Global team meeting, 22 March 2012, 18:00 UTC

  • Update from DebConf12 local team
    • Venue (final decision?)
    • Budget
  • Registration
  • video team shipping
  • Travel bursaries
  • AOB/next meeting

[edit] Global team meeting, 7 March 2012, 18:00 UTC

  • Update from DebConf12 local team
    • Venue
    • Budget
    • Website
    • Sponsorship brochure
  • DC11 final report: Do we have it finally?
  • Timeframe - Dates (Begin registration, paper submission deadline, registration for sponsorship deadline)
    • Registration infrastructure: Penta or…?
  • AOB/next meeting

[edit] Local team meeting, 29 February 2012, 12:00 Local time/18:00 UTC

IRC: #debconf12-nicaragua

  • Discusión sobre sede (Discussion on venue)
  • Presupuesto (Budget)
    • Patrocinio (Sponsorship)
    • Exoneración de impuestos (Tax exemption)
  • Sitio web (website)
  • Asuntos varios/Próxima reunión (AOB/next meeting)

[edit] Global team meeting, 22 February 2012, 18:00 UTC

  • DebConf13: Do we have a winner yet?
  • Update from DebConf12 local team
    • Venue
    • Budget
    • Website
    • Sponsorship levels
    • Sponsorship brochure
    • Debian Day
  • DC11 final report: Do we have it finally?
  • AOB/next meeting

[edit] Global team meeting, 8 February 2012, 18:00 UTC

  • DebConf13 bids status
  • Update from DebConf12 local team
  • Sponsorship levels for DebConf12
  • DebConf11 Final Report final(?) status
  • AOB/next meeting
  • Minutes

[edit] Global team meeting, 6 January 2012, 17:00 UTC

  • DebConf13 bids status
  • Update from DebConf12 local team
  • DebConf12 sponsorship brochure status
  • DebConf11 Final Report final(?) status
  • AOB/next meeting
  • Minutes

[edit] Global team meeting, 2 December 2011, 18:00 UTC

  • Update from the dc12 local team
  • Decision on sponsorship levels
  • dc11 final report
  • dc13 schedule
  • AOB/next meeting
  • Minutes

[edit] Local team Q&A session, 12 November 2011, 01:00 UTC

DebConf Q&A meeting with the Central American community.

[edit] Local team sponsorship meeting, 8 November 2011, 16:00 UTC

  • Status update on sponsorship for dc12
  • ToDo and task assignments
  • AOB/Next meeting

[edit] Local team meeting, 19 October 2011, 18:00 Local time


[edit] Global team meeting, 15 October 2011, 16:00 UTC

(copied from the -team list mail)

  • DebConf11 final report status
  • Official dates for DebConf12
  • DebConf12 Sponsorship levels
  • AOB

Minutes and logs

[edit] Meeting with Global Team at DebConf11, 29 July 2011, 16:00 UTC

[edit] Topics discussed at the meeting

  • Look for early local sponsors
  • DC12 local team needs to start working on the DC11 Final Report
  • Double check visas, make sure there will be no problems
  • We can start working with the website right now, just with visa info and something else
  • Negotiate lower prices with hotels, venue
  • Venue has to be near hotel
  • Network connectivity is a priority

[edit] Meeting with Crowne Plaza Hotel, 11 June 2011

[edit] Bid decision meeting, 22 March 2011, 20:00 UTC

[edit] Introductions/questions

[10 minutes]

  • It's suggested that people associated with a bid team temporarily change their nick to end '_br' or '_ni'.
  • Please introduce yourself if you are watching.
  • Reminder of meeting agenda.
  • Bid teams choose two people each to have voice on the main channel. Others can speak on #dc12-discuss.
  • Do the bid teams have the materials ready? If so, post links now.

[edit] Bid team answers

If the bid teams have these ready, we only need to post links then give time for people to read them.

  • Bid teams describe how their bid meets each of the points on the priority list (http://wiki.debconf.org/wiki/PriorityList) [15 minutes to answer]
  • Bid teams describe weak points in their own bid [7 minutes to answer]
  • Bid teams describe strong points in the other bid [7 minutes to answer]

[If teams were answering directly, we'll take a short break at this stage.]

[edit] Priority list run-through, comparing bids (but this year without allocating points)

[45 minutes]

  1. "affordable" for both sponsors and attendees
  2. strong, mature, experienced local team
  3. good working spaces
  4. excellent network connectivity
  5. quality and quantity of food and drink in close proximity
  6. suitable accommodation in close proximity
  7. presentation facilities
  8. travel logistics
  9. accessibility

[edit] Further discussion

[15 minutes]

  • Now the main channel is opened to everyone again.

Records: human summary, Meetbot notes, log

[edit] Decision

  • We try to reach a decision by consensus from the discussion.
  • The final decision will be signed off by consent from (or, worst case, a vote by) the DebConf committee.
  • We aim to have a decision by 22:00. At that time we consider if a vote is needed.
  • If there's no decision by 22:22 UTC, we decide a new meeting time and stop.

[edit] Bid discussion meeting, 1 March 2011, 20:00 UTC

  • Questions from teams about the bid process
  • Question from teams about what others suggest they try to do on any uncertain aspects or potential problems.
  • Questions to teams

Records: human summary, Meetbot notes, log

Retrieved from "https://wiki.debconf.org/wiki?title=DebConf12/Meetings&oldid=27081"
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