DebConf10/Quito/BudgetDraft

Quito's DC 10 Budget Draft

• This is a very preliminar draft of how much could it cost to host DC10 in Quito, Ecuador.
• All prices are quoted in USD.
• Numbers have been calculated planning to host 400 people during DebConf and 100 people during DebCamp.

Accommodation

• The highest price we got quoted per person/night is 20 USD in two-bed rooms.
• We expect to allocate 70,000 USD for this.
• In comparison, DC7 allocated under 30,000 USD in hostel rooms and DC6 spent around 54,000 USD in food and accommodation.

Food

• We've been initially quoted with 5 USD/person/meal.
• We expect to allocate 35,000 USD for this.
• In comparison, DC7 allocated around 12,000 USD for this and DC6 spent around 54,000 USD in food and accommodation.

Travel sponsorship

• We can allocate between 16,000 and 32,000 USD for this.
• This way we could bring 35 to 70 people (15% US, 55% LatAm, 30% Europe)
• In comparison, DC7 allocated around 18,000 USD for this, and DC6 allocated around 40,000 USD for this.

Venue

• We can allocate 5,250 USD for the first week and 10,500 for the second week, for a grand total of 15,750 USD.
• In comparison, DC7 allocated around 16,000 USD for this.

Transportation

• The highest price we got quoted is 1,000 USD per each bus, so it's 2,000 USD two buses/week.
• Neither DC6, DC7 or DC8 had significant expenses here.

Additional connectivity

• Even though the venue provides DSL access, we got a quotation of 700 USD/month per 2 Mbps FC links at the venue.
• If we expect to have four of those, then we'll have to pay around 3,000 USD/month.
• Note: a local company already committed to pay for addt'l connectivity.

Final budget comparison

• DC7 got around 111,000 USD income out of 180,000 USD budgeted, and DC6 made up a 150,000 USD budget.
• Our initial budget, which is not final since we're probably oversizing it and we also have to take inflation into account, sums to 141,750 USD.
• Taking 2008's inflation into account (9%) we could be around 154,000 USD.