View source for DebConf7/Meetings/Minutes/2006-10-30

== Timeline for DebConf8 location decision ==

* Timeline: bid submissions until 31 December, questions to bids until 31 January, decision to be made by 8 February.  This timeline should only be delayed if none of the options presented at a given stage would work.
* If there ''is'' some delay we can't avoid and we run into March, this still gives enough time for DebConf8 people to get involved in DebConf7.
* Bids should be submitted by sending a message to debconf-team, with full details to be posted on wiki.debconf.org.
* Holger will announce this timeline/process to debian-devel-announce, debconf-announce, times.debian.net.

== Local team report: venue ==

Report from Moray:

* We got an official quotation (£15800) from Teviot based on our requirements.
* The price could vary, depending mostly on the final canteen/bar opening times we agree, but a big increase is not expected (it might go down).
* This included an invoice for a deposit (£1500), which we should now pay.
* We are now happy to announce the venue/dates.

== Local team report: accommodation ==

Report from Jon:

* Hasn't been much done recently, but they plan to work on this now the dates are fixed.
* We have lots of information about nearby hostels/capacities/prices, but we want to get a discount for a big booking.
* We have a proper quotation from one hostel so far; we should get more and compare prices.
* The Venezuelan team offers to help in this area if they can.

== Sponsorship team report ==

Report from Steve:

* Sponsorship work ongoing.
* Had useful chats at Linux Expo in London this week, with IBM and some interested local companies.
* Currently targetting £90 000 budget for the conference, plus travel sponsorship money.

== Timeline: CFP, registration, travel sponsorship ==

* Call for papers and open registration on 12 November.
* We need to decide travel sponsorship by about 15 March (maybe spread over two meetings) -- this would be three months before the conference, still time for people to find cheap flights.
* To make this possible, we need to close the call for papers for sponsored stuff by mid-February, review papers by the end of February.
* For now we'll announce the CFP will close 31 January.  This gives us some flexibility if it's needed.

== Plans for announcement of conference to developers, press, and of Debian Day to local press, users ==

* Moray will make sure we finish writing an announcement, and send it out tomorrow.
* The announcement needs to be fine for press to see, i.e. include enough information they won't misreport things or link to an announcement that isn't appropriate for outsiders.
* The CFP should definitely go to the press as well as developers.
* DebianDay should be announced separately to the UK/Edinburgh press (nearer the time, but we can also pre-announce now).
* We should also announce DebConf and DebianDay to appropriate LUGs etc., where we have contacts (not spamming).

== Any other business ==

* Holger suggests getting LiMuX to come to DebianDay, pointing out that Edinburgh is twinned with Munich (as well as with Vancouver).

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[[Category:DebConf7]]