View source for DebConf17/Timeline

Template: [[Timeline]].

=== Previous DebConf timelines for guidance ===
* [[Timeline#Examples|Example timelines]].

== Team outline ==

A list of the teams and people involved in them can be found [[DebConf17/TeamRoles|here]].

== Preamble ==
Long-term, there's probably little use in putting items into months, as the conference date shifts, and circumstances change. In general though, there's a somewhat standardised flow of the tasks in need of doing, especially early on. Thus, eventually, I (madduck) think a Gantt chart would be a better representation of this timeline.

== March 2016 (-17) ==
* Start work on the conference logo and artwork
* Ponder on a conference theme (if any)

== May 2016 (-15) ==
* Finalize sponsor's brochure
* Get a simple website / landing page online (mainly for sponsors)
* Prepare list of sponsors to approach

== June 2016 (-14) ==
* Finalize & sign venue contract
* Fix conference dates
* Start brainstorming keynote speakers (cf. conference theme)

== July 2016 (-13) ==
* Assemble a rough budget, working with (in) the DCX-1 context
* Approach keynote speakers

== August 2016 (-12) ==
(usually this is a holiday month and traditionally not much gets done)
* Start fundraising (try to give them time for their budget deadlines)

== September 2016 (-11) ==
* Finalise the logo, landing page, design
* Ask teams what are their needs to get a better budget
* Start investigating concrete childcare options
* Collect concrete catering offers
* Investigate suppliers for t-shirts, lanyards, bags, other swag
* Send reminder for DCX+1 bids

== October 2016 (-10) ==
* Choose catering company
* Make a video of Maisonneuve
* Start the work on wafer
* Get a preliminary budget approved

== November 2016 (-9) ==
* Commit sponsors
* Form visa team and gather information about visa: both for attendees (requirements, paper requirements) and local orga (invitation letter requirements)

== December 2016 (-8) ==

* Create a basic page of how to reach host city for people planning their trips
* Work on press strategy
* Decide what DebConf swag we want (T-shirt + ???)
* Have a working wafer registration-wise

== January 2017 (-7) ==

* Call for bursaries team
* Get budget approved
* Get money starting to roll in
* Decide how much we are going to charge for the different fees and how that will work
* Decide swag design and preferred manufacturer(s)
* Send reminder on 29 January 2016: Sponsorship requests, Talk submissions close 2017-02-28
* DCX+1 decision

== February 2017 (-6) ==

* Call for papers
* Sign the venu contract and pay 20% as down payment
* Reminder on the registration dates + initial announcement of some content
* Deadline for attendees to request sponsorship (send a reminder a week before)
* Start to talk with Hotel Universel

== March 2017 (-5) ==

* Opening registration
* Bursaries responds to attendees that requested sponsoring saying yes or no
* Get a deal with Hotel Universel
* Figure out childcare offers and coordinate with any parent attendees
* Registration officially opens

== April 2017 (-4) ==

* Announce bare-bones schedule on Monday 24 April 2016, - times of talks at least, perhaps some highlighted speakers if possible.
* Follow-up with catering
* Publish a preliminary conference schedule
* Follow-up with Croix-Rouge for camp beds
* Finalize banners / signs / large format prints

== May 2017 (-3) ==

* Start working on a "Welcome to DC16" email template with all the info in as few pages as possible (personalized to include personal info including dates, amount that needs to get paid, etc)
* Official registration closes
* Follow-up with hotel
* Start working on visas
* Order Debconf swag

== June 2017 (-2) ==

* Finalize numbers for lodging, in Hotel + at Maisonneuve
* Complete the "getting to" page with pictures and step-by-step on how to reach the venue and lodging
* Order banners / signs / large format prints
* Check that the key signing document is sent out

== July 2017 (-1) ==

* Get the camp beds delivered
* Send out the personalized "Welcome to DC17" file (attendee brochure)
* Print badges
* DCX+2 bid information sent to allow people to prepare

== August 2017  (+0) ==
* Make a "Welcome" post to the site on the first day.
* Debcamp
* Debian Open Weekend
* Debconf
* Day Trips
* Make a thanks and wrapup post to the site on the last day
* Teardown

== September 2017  (+1) ==
* Closing accounting
* Thank you letters (fundraising)
* Final Report
* Handle lost & found
* Reimburse people that have not collected their sponsorship on-site (possibly via SPI) 

[[Category:DebConf Manual]]