DebConf16/Videoteam/EquipmentList
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[edit] Renting vs shipping
We have been debating of renting a lot of stuff directly in Cape Town versus shipping most part of it from IRILL. We have a total budget of 4400 €.
Both solutions have their pros and cons:
* We have to ship some stuff from IRILL anyway, so why not ship everything we need? * We have to rent some stuff in Cape Town anyway, so why not rent everything we need?
After some though, we will surely have to go with a mix of the two. The problem therefore lies in deciding what to ship and what to rent.
Jonathan Carter got us these items fro rental for around 2600 €:
* 6 x Shure SM58 Cordless Microphone * 6 x Shure SM58 Headset Kit * 6 x Shure KSM137 Overhead Microphone + Microphone * According microphone stands * 3 x 8 Channel Mixer
We know we do not have enough microphones anyway, so renting them all might actually be a good idea to have some uniformity. We are also missing a mixer. Then again, going with rental might be the best solution since mixers weight quite a lot.
This would leave us around 2000 € for shipping and buying the other items we need.
UPS estimates shipping EVERYTHING we have from IRILL to Cape Town and back to around 1800 € (including 20% VAT). We can safely estimate we won't need more than half of what's in IRILL, both in terms of weight and of number of boxes. This means 900 € would be a safe number for shipping from IRILL.
This leaves us with a margin of about 900 € to buy or rent some other stuff if we need, i.e. renting our famous voctomix cameras.
[edit] Things we will need to ship from IRILL
There is stuff in IRILL that we will need to ship to Cape Town. Here is the list:
* 2 x DV cameras and the 2 camcorders (Box #14) * 4 x HP laptops * a bunch of firewire cables * the firewire capture expresscards (needed) For borrowed PCs * 2 x large tripods * 2 x small tripods (need to check if they are OK) * 2 x 5 ports switches * shuko multiplugs (at least 6) * 3x male-male XLR barrel connector * 3x talk meister flash cards * 6x tally lights (+ necessary USB extension cables) * 1x presenter remote + laser pointer
[edit] Things we will need to rent
We will also need to rent some stuff in Cape Town:
* A bunch of XLR cables * 3 pairs of closed headphones * 2 Panasonic AG-AC160 camera (or something equivalent) * 2 tripods * 6 x Cordless Microphone Kit * 6 x Headset Microphone Kit * 6 x Overhead Microphone * 6 x Corded Microphones * According microphone stands * 3 x 8 Channel Mixer
We got 3 different quotes:
[edit] Solid Events
We get all the audio equipment we need and two Sony HVR-Z5 HDV Camcorder for R80 438 (4 600 €). We get the stuff for 8 days but are billed for 6 days.
This is pretty expensive (100% of our current budget) and we get the cameras only on June 1st, meaning we won't have to test voctomix thoroughly. However we do have one of the cameras for a day before June 1st (which day is up to us). We have the audio material for Debcamp.
[edit] Sound Works
This quote is audio only (no cameras). It does fill our audio needs though and we have the audio material for Debcamp too. We are billed for 7 days and the price is R35 700 (2 000 €).
[edit] Aggressive audio
This quote fills our audio need and proposes Sony PD150 cameras. We are billed for 8 days. Price for audio is R42 720 and cameras are R13 600 for a total of R56 320 (3 200 €).
This is the best price yet and (**this needs to be confirmed**), but it seems we would get the cameras for Debcamp too.
[edit] Things we will need to buy
| Item description | Comments | Supplier | Price | Ordered date | Arrived Date |
|---|---|---|---|---|---|
| 1x 305m reel Cat 5 Cable | Do we need to order our own or does this come from network team? | ||||
| 2x 100m reel Mic Cable | To make up any audio cables we are missing | ||||
| 10x XLR male | cable pool | ||||
| 10x XLR Female | cable pool | ||||
| 10x 1/4" Jack plugs | cable pool | ||||
| 10x 3.5" Jack plugs | cable pool | ||||
| 100m reel RG59 (RattusRattus To check) CoAxe Cable SDI | To make up any SDI video cables | ||||
| 10x BNC twist-on connector 75R suitable for RG59 cable | Rattus to check if he has a suitable crimp tool (as crimp is much better) example part | ||||
| 'German Approved' Gaffer tape :-) |
[edit] Room planning
[edit] Room 1
DVSwitch
Main Talk room.
Main Camera
* Camera - Debconf DV Camera * large tripod
Audience Camera
* Camera - Debconf Camcorder * small tripod * highvoltage lent desktop computer #1
Presenter(s) & Stage
* Video Capture - * Microphone(s) - * Projector & Screen - Venue provides - HDMI & VGA input switch able on lectern
* Speakers - Venue provides - wall / ceiling mounted * Amp - - Venue provides - 3.5mm stereo socket on lectern
Gantry
* Video Desk * Laptop * Debian HP Elite book * Debian HP Laptop PSU * DVI-MiniDVI Cable to Main Camera * Ethernet Switch * unmanaged 1Gbit switch (minimum 4 ports needed)
* Sound Desk * Mixer * Input #1 - XLR - Radio Mic #1 receiver * Input #2 - XLR - Radio mic #2 receiver * Input #3 - XLR - Talk Mic #1 receiver * Input #4 - XLR - Talk Mic #2 receiver * Input #5 - XLR - Presenter laptop (3.5mm Stereo Jack --> 1/4" Jack cable --> DI Box --> Long cable run desk XLR) * Input #6 - XLR - Ambient mic Left (Long XLR Cable run to Mic on a stand or hanging from ceiling covering LHS Audience) * Input #7 - XLR - Ambient mic Right (Long XLR Cable run to Mic on a stand or hanging from ceiling covering RHS Audience) * Main Output - XLR (L&R Pair) to main camera * Secondary / FX Loop Output - XLR to PA System (2x Long XLR Cables Via 2x DI Box and 2x 1/4" Jack to RCA Phono Lead if unbalanced input required) * Headphones
[edit] Room 2
DVSwitch
Main Camera
* Camera - Debconf DV Camera * large tripod
Audience Camera
* Camera - Debconf Camcorder * small tripod * highvoltage lent desktop computer #2
Presenter(s) & Stage
* Video Capture * Microphone(s) * Projector & Screen - Venue provides - HDMI & VGA input switch able on lectern
* Speakers - Venue provides - wall / ceiling mounted * Amp - - Venue provides - 3.5mm stereo socket on lectern
Gantry
* Video Desk * Laptop * Debian HP Elite book * Debian HP Laptop PSU * DVI-MiniDVI Cable to Main Camera * Ethernet Switch * unmanaged 1Gbit switch (minimum 4 ports needed)
* Sound Desk * Mixer * Input #1 - XLR - Radio Mic #1 receiver * Input #2 - XLR - Radio mic #2 receiver * Input #3 - XLR - Talk Mic #1 receiver * Input #4 - XLR - Talk Mic #2 receiver * Input #5 - XLR - Presenter laptop (3.5mm Stereo Jack --> 1/4" Jack cable --> DI Box --> Long cable run desk XLR) * Input #6 - XLR - Ambient mic Left (Long XLR Cable run to Mic on a stand or hanging from ceiling covering LHS Audience) * Input #7 - XLR - Ambient mic Right (Long XLR Cable run to Mic on a stand or hanging from ceiling covering RHS Audience) * Main Output - XLR (L&R Pair) to main camera * Secondary / FX Loop Output - XLR to PA System (2x Long XLR Cables Via 2x DI Box and 2x 1/4" Jack to RCA Phono Lead if unbalanced input required) * Headphones
[edit] Room 3
VoctoMix
Main Camera (#1)
* Camera - rented camera (Panasonic AG-AC160 ?) * large tripod
Audience Camera (#2)
* Camera - rented camera (Panasonic AG-AC160 ?) * large tripod * highvoltage lent desktop computer #3
Presenter(s) & Stage
* Video Capture: ** Opsis ** slave laptop ** hdmi - magic cable (Ultra Slim Active High Speed HDMI® Cable with RedMere® Technology, monoprice # 10506 ) *** presenter to Opsis *** slave to Opsis (very handy for testing and Whats Up Next display. ** usb A to B (Opsis to Slave) * Projector & Screen - Venue provides - HDMI & VGA input switch able on lectern * Speakers - Venue provides - wall / ceiling mounted * Amp - - Venue provides - 3.5mm stereo socket on lectern
Gantry
* Video Desk * highvoltage lent desktop computer #4 * 2 x Capture card - "Decklink Mini Recorder" HDMI and SDI Inputs * cable - 2m, either HDMI or SDI (camera #1 to Capture card #1) * SDI cable 10+m (camera #2 to Capture card #2) * Ethernet Switch unmanaged 1Gbit switch (minimum 4 ports needed) (
* Sound Desk * Mixer * Input #1 - XLR - Radio Mic #1 receiver * Input #2 - XLR - Radio mic #2 receiver * Input #3 - XLR - Talk Mic #1 receiver * Input #4 - XLR - Talk Mic #2 receiver * Input #5 - XLR - Presenter laptop (3.5mm Stereo Jack --> 1/4" Jack cable --> DI Box --> Long cable run desk XLR) * Input #6 - XLR - Ambient mic Left (Long XLR Cable run to Mic on a stand or hanging from ceiling covering LHS Audience) * Input #7 - XLR - Ambient mic Right (Long XLR Cable run to Mic on a stand or hanging from ceiling covering RHS Audience) * Main Output - XLR (L&R Pair) to main camera * Secondary / FX Loop Output - XLR to PA System (2x Long XLR Cables Via 2x DI Box and 2x 1/4" Jack to RCA Phono Lead if unbalanced input required) * Headphones
[edit] BoF Rooms
No Video We do not have the staff nor equipment to provide BoF coverage
[edit] Additional Kit
Depending on the sound mixers we may also need a number of adapters:
Sound
* Room PA * Each room has a fully integrated PA system, our input will a 3.5mm jack plug into the lectern - simple but means long cable runs * Aux out of the sound mixer is on a 1/4" Jack socket * Stereo In on the sound mixer (for presenter laptop) is on 2x 1/4" Jack sockets
We therefore will need 2x twin 1/4" mono sockets to 3.5mm stereo plug cables for each room (one for Aux out of sound desk to lectern and the other to the sound desk from presenter laptop)
- RattusRattus will bring a basic tool-kit but will require a SOLDERING IRON (Mine is too heavy to carry!)
- RattusRattus will make up the long cable runs on site (see kit to buy above)
Network
- RattusRattus will bring a basic tool-kit (crimp tool / tester etc)
- RattusRattus will make up the in room data cables (see kit to buy above)
[edit] Desktop computers
highvoltage secured us some 6 or 8 desktop computers:
- Intel(R) Core(TM) i5-3470 CPU @ 3.20GHz
- 8GB RAM
- 500GB Hard Disk
- DVD Drive
- Desktop mini-tower form-factor
Here's the output of lspci for what it's worth:
00:00.0 Host bridge: Intel Corporation Xeon E3-1200 v2/3rd Gen Core processor DRAM Controller (rev 09) 00:02.0 VGA compatible controller: Intel Corporation Xeon E3-1200 v2/3rd Gen Core processor Graphics Controller (rev 09) 00:14.0 USB controller: Intel Corporation 7 Series/C210 Series Chipset Family USB xHCI Host Controller (rev 04) 00:16.0 Communication controller: Intel Corporation 7 Series/C210 Series Chipset Family MEI Controller #1 (rev 04) 00:19.0 Ethernet controller: Intel Corporation 82579LM Gigabit Network Connection (rev 04) 00:1a.0 USB controller: Intel Corporation 7 Series/C210 Series Chipset Family USB Enhanced Host Controller #2 (rev 04) 00:1b.0 Audio device: Intel Corporation 7 Series/C210 Series Chipset Family High Definition Audio Controller (rev 04) 00:1d.0 USB controller: Intel Corporation 7 Series/C210 Series Chipset Family USB Enhanced Host Controller #1 (rev 04) 00:1e.0 PCI bridge: Intel Corporation 82801 PCI Bridge (rev a4) 00:1f.0 ISA bridge: Intel Corporation Q77 Express Chipset LPC Controller (rev 04) 00:1f.2 SATA controller: Intel Corporation 7 Series/C210 Series Chipset Family 6-port SATA Controller [AHCI mode] (rev 04) 00:1f.3 SMBus: Intel Corporation 7 Series/C210 Series Chipset Family SMBus Controller (rev 04)
