DebConf7/Meetings

to find a time that suits most of us: http://www.timeanddate.com/worldclock/meeting.html

DebConf7 meetings

To prepare DebConf7 there will be regular meetings on IRC on the #debconf-team channel on irc.debian.org.

Agenda for the video team meeting, Wednesday 22 August, 18 UTC

The meeting will complete in 1h.

(There's far too much here for a 1-2 hour meeting.

• Progress of post-processing and plans for completing it
• What we did well and how to document it if not already done
• What we did badly and how we can improve in future
• essay topic
• Planning future debconf-video and dvswitch development
• Purchase of A/V equipment from Debian funds (approx. €2000 available)
• Preparation for upcoming conferences

Agenda for the video team meeting, Wednesday 1 August, 19 UTC

The meeting will complete in 1h.

• Progress of post-processing and plans for completing it
• skipped: What we did well and how to document it if not already done
• Information to include in the final report

Will people be available for this?

Agenda for the video team meeting, Wednesday 6 June, 19 UTC

The meeting will complete in 1h.

• summary writer
• Team members and availability
• Equipment, Cams and Computer
• detailed summary of expenses for beancounters
• Software
  • Streaming network
  • transcoding
• Lighting
• Training sessions

Agenda for the final regular team meeting, Monday 4 June, 20 BST / 19 UTC

• Finances/sponsorship report
• Infrastructure: projectors/screens/PA
• T-shirts, proceedings
• LM A4 "Thank you" page
• Infomail
• Debian Day report
• Venue report
• Any other business

Agenda for the video team meeting, Tuesday 29 May, 18 UTC

• setup overview
• Team members and availability - overview
• Equipment, Cams and Computer
• Software
• Lighting
• Training sessions
• Streaming network

bovichit

Agenda for the next regular team meeting, Monday 28 May, 20 BST / 19 UTC

• Finances report / sponsorship report
• T-shirts, proceedings
• Accommodation report -- hostel bookings, room allocation, payment for non-sponsored hostel places
• Debian Day report
• Venue report -- Teviot, night hack lab -- venue/food on tourism day -- meal setup during Camp and Conf?
• Networking/infrastructure report -- projectors, screens sorted? wireless, network progress?
• Any other business

Agenda for the next regular team meeting, Monday 21 May, 20 BST / 19 UTC

• Finances report / sponsorship report
• T-shirts, proceedings
• Arrival info -- private and public versions
• Accommodation report
• Debian Day report
• Venue report
• Networking/infrastructure report -- network plan? projectors, screens? wireless setup
  • can we add 50e to the budget for shipping the APs back & forth
• Any other business

Agenda for the next regular team meeting, Monday 14 May, 20 BST / 19 UTC

• Finances report / sponsorship report
• Accommodation report
• Networking/infrastructure report
• Debian Day report
• T-shirts, proceedings
• Venue report
• Any other business

Agenda for the next regular team meeting, Monday 7 May, 20 BST / 19 UTC

• Status after reconfirmation -- accommodation numbers, messages to individuals re sponsorship
• Debian Day report
• Finances report -- evening event, day trip status
• Sponsorship report
• T-shirts, proceedings
• Teviot report
• Any other business

Agenda for the next regular team meeting, Monday 30 April, 20 BST / 19 UTC

• Reconfirmation/registration progress
• Accommodation team report
• Sponsorship team report
• Teviot report
• Debian Day report
• Plans for DC9 decision
• Any other business

Agenda for the video team meeting, Wednesday 2 May, 19 UTC

• Lighting
• Equipment
• Software
• Training sessions
• Streaming network
• Team members and availability

Agenda for the next regular team meeting, Monday 16 April, 20 BST / 19 UTC

• Reconfirmation
• DC6 report report
• Teviot report
• Accommodation team report
• Debian Day
• Logo? A4 page ad.
• Scheduling
• Any other business

Agenda for the video team meeting, monday, april 2 (?), 20 UTC

• hardware status
• software planning
• next meeting

getchiorcor

Agenda for the next regular team meeting, Monday 2 April, 20 BST / 19 UTC

• Reconfirmation
• DC6 report report
• Talks committee report
• Travel costs team report
• Sponsorship team report
• Teviot report
• Accommodation team report
• Any other business

Agenda for the sponsorship team meeting, Wednesday 28 March, 19.30 UTC

• dc6 report - how can people help?
• sponsors status quo, reports
• bank account status
• summary - how much money do we have?
• who else to contact
• AOB
• next meeting?

Agenda for the next regular team meeting, Monday 19 March, 20 UTC

• DC6 report report
• Talks committee report
• Travel costs team report
• Sponsorship team report
• Teviot report
• Accommodation team report
• Any other business

Agenda for the sponsorship team meeting, Wednesday 14 March, 19.30 UTC

• sponsors status quo, reports
• bank account status
• sql-ledger status
• summary - how much money do we have?
• who else to contact
• AOB
• next meeting?

Agenda for the video team meeting, monday, march 12, 20 UTC

• team members
• request tracker access
• pentabarf features
• setup planning
• hardware needed

Agenda for the next regular team meeting, Monday 5 March, 20 UTC

• DC6 report
• Accommodation team report
• Sponsorship team report
• Talks committee report
• Catering, including for "day trip" and "formal dinner" periods
• DebianDay
• Timeline going forward
• stuff we forgot til now from http://wiki.debconf.org/wiki/DebConf7/ToDo
• next meeting day+time
• any other business

Agenda for the sponsorship team meeting, Wednesday 28 February, 20 UTC

• sponsors status quo, reports
• bank account status
• sql-ledger status
• summary - how much money do we have?
• who else to contact
• AOB
• next meeting?

Agenda for the sponsorship team meeting, Thursday 15 February, 20 UTC

• sponsors status quo, reports
• bank account status
• sql-ledger status
• summary - how much money do we have
• who else to contact
• AOB
• next meeting?

Agenda for the dc8-decision meeting, Sunday (!) 11 February, 20 UTC

• participants and location teams introduce themselves
• each venue describes each topic from the priority list for their venue (30min each max.)

1. 1. "affordable" for both sponsors and attendees
   2. strong, mature, experienced local team
   3. good working spaces
   4. excellent network connectivity
   5. quality and quantity of food and drink in close proximity
   6. suitable accommodation in close proximity
   7. presentation facilities
   8. travel logistics
   9. accessibility

• each venue describe what are the good points about the other venue. (15min each max.)
• each venue describes the weak point in the own venue. (15min each max.)
• general questions by "the audience"
• Then, we will go thru the priorities and say "1, 3, 5,6 and 9 are equal for both venues, on 7 and 8 $venue_a is better and on 2 and 4 $venue_b, so we take $venue_a" (90min max.)

The original priority list can be found at http://wiki.debconf.org/wiki/PriorityList

(thats 210min atm - way to much ;)

Agenda for the sponsorship team meeting, Wednesday 31 January, 20 UTC

• sponsors status quo, reports
• bank account status
• sql-ledger status
• summary - how much money do we have
• who else to contact
• sponsorship levels
• AOB
• next meeting?

Agenda for the meeting, Monday 29 January 2007, 20 UTC

• Teviot networking report
• Accommodation team report
• Sponsorship team report
  • fil/ukuug
• Press team report
• Visa report
• decide a date for the dc8 decision meeting
• Any other business
  • DebianDay web sign-up form

Minutes: DebConf7/Meetings/Minutes/2007-01-29

Agenda for the next meeting, Monday 22 January 2007, 20 UTC

• Informal DC8 meeting

Minutes: DebConf7/Meetings/Minutes/2007-01-22

Agenda for the next meeting, Monday 8 January 2007, 20 UTC

• DC8 bids timeline
• Press team report
• Visa report
• Teviot networking report
• Teviot: food
• Accommodation team report
• Sponsorship team report
• Any other business

DebConf7/Meetings/Minutes/2007-01-08

Agenda for the next meeting, Monday 11 December 2006, 20 UTC

• Sponsorship team report
• Accommodation team report
• Press team report
• Any other business

Agenda for the next meeting, Monday 27 November 2006, 19 UTC

• Report on CFP/registration
• Press team report
• Accommodation team report
• Sponsorship team report
• Any other business

Minutes: DebConf7/Meetings/Minutes/2006-11-27

Agenda for the team meeting, Monday 30 October 2006, 19 UTC

• timeline: debconf8
• Local team report: venue
• Local team report: accommodation
• Sponsorship team report
• Timeline: CFP, registration, travel sponsorship
• Plans for announcement of conference to developers, press, and of Debian Day to local press, users

Log: Monday 30 October 2006

Minutes: DebConf7/Meetings/Minutes/2006-10-30

Agenda for the sponsor team meeting, 13 September 2006

• Budget - what the local team worked out. Sanity check
• Sponsorship management system (rt? - Ganneff)
• What do we offer sponsors / how do we sell to them?
• Ticket #133
• What sponsors do we have? Who has been contacted so far?

Agenda for the local team meeting in September 2006

This is a real life meeting to be held in Edinburgh over the weekend of the 9th of september. Some infomation concerning logistics can be found at http://wiki.earth.li/Debconf2007/Meetings . Please don't add stuff to the earth.li wiki.

• Have a look at the venue and discuss Venue Arragements/Status
• Decide on the dates.
• Get to know everyone.
• Allocation of Roles
• Organisation status - company registration
• Booking Accomodation
• Finances/Sponsorship
• Network
• Think about the day trip.

• Minutes: DebConf7/Meetings/Minutes/2006-09-09
• Photos: Jon's Steve's Neil's

Agenda for the meeting in August 2006

(use {{{date -d "Aug 30 19:00 UTC 2006"}}} to transfer that to your local timezone)

• debconf7
• pentabarf
• sponsorship team: meeting, bag, levels
• discuss and improve DebConfWhy

• debconf6
• final report debconf6

The duration times are estimates. All together I would be happy not to exceed 1h.

• Minutes: DebConf7/Meetings/Minutes/2006-08-30

Agenda for the meeting on Monday, 24th of July, 19:00 UTC

(use {{{date -d "Jul 24 19:00 UTC 2006"}}} to transfer that to your local timezone)

• 10min:different teams in debconf organisation / general work modes / structure
• 8min: which decissions are global ones and "are not decided (alone) by the people doing the work"
• 8min: sponsorship team / budget / getting money
• 10min: discuss relation to debian
• 10min: monthly meetings - when?
• 5min: DebConf6 Video Update Report
• any news from edinburgh?

The duration times are estimates. All together I would be happy not to exceed 1h.

Agenda for the meeting on Friday, 14th of July, 18:30 UTC

(use {{{date -d "Jul 14 18:30 UTC 2006"}}} to transfer that to your local timezone)

• Say hi
• find a time and date for a meeting to restructure the DebConf organisation team
• casually discuss proposals and ideas

Agenda for the meeting on Monday, 10th of July, 18:30 UTC

(use {{{date -d "Jul 10th 18:30 UTC 2006"}}} to transfer that to your local timezone)

• Set priorities
• Strengths and weaknesses (EDI and SJJ)
• Questions and comments
• Orga team comments
• Weigh up bids against priorities
• Decision
• discuss orgateam / delegates / lead