DebConf11/ToDo

ToDo / status of dc11

• finish budget & merge back with upstream^wDebian
• finish DebConf11/FinalReport
• pickup of t-k hardware
• the administration of Matanel (bronze sponsor) would like 2-3 T-Shirts and bags for the internal archives (rt #2118)
• DebConf11/Videoteam/TODO

ToDo List for DC11 Local Team

IMPORTANT:

• This ToDo list is strictly for DebConf11. For general DebConf ToDo please visit Jobs.
• Make sure to visit DebConf11/Meetings for any updates.
• If you want to volunteer for any of below stated jobs/chores, contact us trough IRC at #debconf11-bosnia channel or trough mailing list at debconf-team@lists.debconf.org
• If you already did some of these, please make sure to contact us trough mailing list!
• Make sure to refresh this page, as it will be heavily updated, especially during the month of the Conference

MODIFYING:

• When adding an entry:
  • Make sure you place it in the right category ( Jobs that can be done locally, and Jobs that can be done at a distance)
  • Choose category as you see fit
  • Do not assign anyone or any team, without their explicit agreement. We do this voluntary.
  • If it's important, make sure to announce it over the list
• When editing an entry:
  • Do not delete it! Instead use strikethrough html tags to mark it as 'done'.
  • If you did some of the jobs, don't mark it 'done' right away, but discuss over mailing list / irc, to see if the rest of the team agrees.
  • If it's done, always add confirmed by, decided on or whatever is appropriate, at the end of an entry and the name of the person who did it, so we can keep track if something doesn't go as planned

Week of 2011-07-11 ToDo list

Jobs that can be done locally

General

• Laundry. Find out if there are public laundries in hotel and near it. What is the cost of use?

Travel

• Arrange shuttles to city Airport
  • When?
  • Costs? << Finance Team >>

• Check for following city buses 6,8,10
  • Number of stations from Main Bus Station to Post office (hotel Bosna, Banski Dvor)
  • Name and the location of the station nearest to hotel Vidovic, and number of stations from Main Bus Station to it

• Taxi costs:
  • from Main Bus Station to Hotel Bosna / Banski Dvor
  • from Main Bus Station to Hotel Vidovic
  • from City Airport to Hotel Bosna / Banski Dvor
  • from City Airport to Hotel Vidovic
  • from Railway Station to Hotel Bosna / Banski Dvor
  • from Railway Station to Hotel Vidovic

Map

<< Assigned to Travel Team >>

• Make a map of BL
• Mark all important locations on the map:
  • Exchange offices
  • ATMs

Accommodation

• Accessibility of Hotel Bosna and Hotel Vidovic:
  • What is provided to customers ( pillows, sheets, etc... )?
  • Is there air conditioning?
  • What are cafeteria opening hours?
  • On the last day (31st) is there a breakfast? Can it be arranged.

Practical information

• ATMs aka Cash Machines: Find out where they are and mark them on the city map
• Find out if there's a fee for withdrawal for international and national cardholders; and if so, how much ( this will have to be done directly at the bank(s) )
• Any other related practical information you think is necessary for attendees to know

Network

• Make a list of needed equipment
• Make a cost report << Assigned to Budget Team >>
• Start installing equipment on designated locations

Jobs that can be done at a distance

General

• Establishing relations between DC11 local team and Debian press release
• Discuss the money issue. ( euro is no longer accepted as currency in Bosnia )

Front Desk

• Location ( Where exactly will it be?)
• Contact number ( What is/will be contact number )
• Working time ( from ## to ## )

Network

• Is there a way to provide wireless in hotel?

Security

• if venue is to be open 24/7 security has to be provided
• what are the options and costs
• someone from BL needs to describe safety for different parts of the city - We need to know, which parts should be avoided by our guests

Travel

<< Assigned to Travel Team >>

• Discuss the travel arrangements
• What are all possible airports / railway stations people will be arriving from? ( like Sarajevo, Zagreb, Belgrade, etc...)
• Make a 'walkthroughs' for each of those locations ( how to get to Banja Luka from that location )
• Possible shuttles from airports???
• Travel team ( we need more people! )

Old ToDo list

Jobs that can be done locally

General

• Find a HD picture of night time Banja Luka from a hill view or something similar for website header

Travel

• What is the exact address of the city airport? Please provide me with Open Street Maps link. Found it
• What is the exact address of the main bus station? Please provide me with Open Street Maps link. Found it
• What is the exact address of the main rail station? Please provide me with Open Street Maps link. Found it
• Parking spaces:
  • What is the capacity of parkings at hotel Bosna and hotel Vidovic? Do they only allow their guests to park, or can their parking slots be used by general public? Checked by Darjan Prtic. source: Local Team mailing list
  • What is the capacity of nearby parkings and how much do they cost? ( marked by 3 and 4 on Parking Maps ) Checked by Darjan Prtic. source: Local Team mailing list

• Arrange shuttles to city Airport
  • When?
  • Costs? << Finance Team >>

• Check for following city buses 6,8,10
  • What is the cost of public transportation? Checked 1,5KM (~0,75€) for a single trip under 10 kilometers

• Taxi numbers Following is the list of the available taxi services and their phone numbers: A taxi 1500, Bel taxi 1550 & 1544, Euro taxi 1555, Maxi taxi 1551, Patrol taxi 1533, Mobil taxi Banjaluka 1566

Map

<< Assigned to Travel Team >>

• • Venue
  • Hotels
  • Restaurants
  • Clubs and bars
  • Petrol stations
  • Taxi stations
  • Main bus/railway station
  • Parking spots
  • Banks

Venue

• Check Accessibility of Banski Dvor and the Government building:
  • Distance from town center Located in the city center
  • Are there any important locations near this building, which are related to the Conference Yes, they have been marked on the map we made
  • What is the accessibility of this building for attendees with disabilities Building has 2 entrances, and an elevator

Accommodation

• Accessibility of Hotel Bosna and Hotel Vidovic:
  • Distance from town center Located in the city center
  • Distance from venue facilities ( Banski Dvor and the Government building ) Hotel Bosna is just across the road and dormitories are 1.5km from Banski Dvor
  • Are there any important locations near this building, which are related to the Conference Yes, they have been marked on the map we made
  • What is the accessibility of this building for attendees with disabilities Very accessible

Practical information

• Electricity: Find out if only Type CEE7/4 schuko power sockets are used in Venue facilities and Hotels Seems logical
• Alcohol and Tobacco: What is the average costs of cigarettes, beer and wine. What is the legal minimum age of a customer? What is the legal limit of alcohol concentration in blood for drivers?
• Water: Is pipe water drinkable? Checked by Bojana Borkovic

Jobs that can be done at a distance

Emails

• What emails do we need? (@debconf.org)
  • travel
  • visas

Dates

Discuss and decide the final dates for:

• DebConf11 and Debcamp Decided: DebCamp 17-23. DebConf 24-30.

General

• Establishing relations between DC11 local team and Debian press release
• Discuss the money issue. ( euro is no longer accepted as currency in Bosnia )
• If a breakfast for the departure / leaving day can't be arranged, or is too expensive, we need to find an alternative like packed food, sandwiches, etc...
• Final decision: Venue facilities Banski Dvor
• Final decision: Accommodation facilities Hotel Bosna (160 places), other options are being discussed

Government

• Making a final list of requests for Government and what is expected from them. Done

Travel

<< Assigned to Travel Team >>

• Travel team ( we need more people! )
• Custom rules ( goods and items that are not allowed trough border, as well as documents needed when passing trough for eligible goods, technical equipment, medical prescription for drugs, etc...) Found the government doc

Sponsorship

<< Assigned to Sponsorship Team >>

• Plan sponsorship campaign.
• Design sponsorship brochure for global and local market. Latest versions of the brochure
• Discuss plans and amount of money for each of the sponsorship levels Decided on meeting for DC9 brackets
• Discuss possible Corporate & Professional attendees.
• Discuss possible local sponsors
• Proposal wiki page: NewSponsor and use web campaing: DebConf11/Artwork

Website and wiki

<< Assigned to Website Team >>

• Website - making and maintaining. Mostly done, just need few touches to be ready for a full
• DC11 wiki - maintaining and constantly updating with new information.

Teams

Moved to DebConf11/Teams.